Team Secretary – Birmingham

  • Permanent
  • Birmingham
  • This position has been filled.

A client of ours based in Birmingham city centre are looking for a Team Secretary to join their company on a permanent basis. This particular role will be supporting the Quantity Surveying team.

This role would suit a candidate that is pro-active and motivated and looking for a role with variety.

Duties will include:

  • Diary management
  • Organising meetings
  • Booking and organising travel and accommodation
  • Typing of correspondence such as report, minutes and presentations
  • Answering and transferring calls
  • Managing the meeting room system
  • Booking guests in and out
  • Sorting post
  • Meeting and greeting clients and guests
  • Production of documentation for the team
  • Copy typing
  • Data inputting
  • Helping to induct new starters
  • Liaising with IT department
  • Updating staff details on system
  • Formatting CVs and updating to company systems
  • General administrative duties such as filing, photocopying, binding etc

Person Specification

  • Minimum A Level qualifications held
  • Previous experience in a similar role
  • Ability to prioritise and manage workload
  • Team player
  • Client facing
  • Process Driven
  • Competent with Microsoft Office packages
  • ‘Can do’ attitude
  • Strong attention to detail
  • Good at building rapport and long-term relationships with both clients as well as both internal and external staff
  • Used to working to deadlines
  • Ability to use initiative
  • Personable and professional
  • Confidential

Salary will be up to £27,000 per annum (depending on experience)

Lily Shippen specialise in PA and administration recruitment across London, Manchester and Leeds. Typical roles include Receptionists, Team Assistants, PAs, Private PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with Lily Shippen, please do not hesitate to contact your consultant directly.

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