Office Manager

A fast growing and established company based in Ancoats in Manchester city centre are looking for an Office Manager to join their team on a permanent basis. The company is fast-paced and dynamic and the role would suit a self-starter who wants to be a part of a sociable team.

Duties and responsibilities:

  • Scheduling meetings and appointments for the Directors
  • Organising the office layout and ordering stationery and equipment
  • Maintaining the office and arranging any necessary repairs
  • Providing first-line HR support within the office
  • Managing contract and price negotiations with service providers and outsourced providers
  • Providing first-line support for IT issues and computers within the office
  • Assisting in the on-boarding process for new hires – HR, IT and other practicalities
  • Addressing employee queries regarding office management issues
  • Acting as the point of contract for the serviced office
  • Planning in-house or off-site activities such as Christmas parties and staff incentives
  • Acting as the go-to person in relation to resources for the staff such as databases and job boards
  • Overseeing office expenditure and funds, tracking spending
  • Taking on projects such as Corporate Service Responsibility, Engagement survey and follow up actions
  • Operations management duties i.e. ensuring the CRM system is being utilised to its full capacity, implementing any policies or procedures to help streamline the business and add value
  • Managing contracts and ensuring the company responsible for payroll of contractors has correct and up to date information
  • Overseeing the internal recruitment function and assisting with hiring new members of staff
  • Managing invoices
  • Responsible for follow up calls to clients
  • Helping with any data prep if required
  • Management reporting
  • Managing staff expenses
  • Taking on marketing duties on social media and the company website

Desired Experience & Requirements

  • Experience as an Office Manager within a Sales or Recruitment Environment
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook in particular)
  • Excellent time management skills
  • Ability to multi-task and prioritise work
  • Strong written and verbal communication skills
  • Good organisation and planning skills within a fast-paced environment
  • A creative mind with the ability to identify areas for improvement
  • Team player
  • Ability to develop with the company in line with the growth of the team

Salary will be up to £30,000 per annum depending on experience.

This is a brilliant opportunity to join a friendly, ambitious and fun team who encourage professional development. The company is set to grow three-fold over the next five years. As part of the team you will be eligible for monthly and yearly incentives such as team lunches and an annual holiday.

Lily Shippen specialise in PA and administration recruitment across London, Manchester and Leeds. Typical roles include Receptionists, Team Assistants, PAs, Private PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with Lily Shippen, please do not hesitate to contact your consultant directly.

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