Office Manager/Team Assistant – 10-12 month maternity cover

  • Contract
  • Mayfair
  • This position has been filled.

A boutique property firm based in Mayfair is looking to recruit an Office Manager/Team Assistant to join their team to cover a 10-12 month maternity cover. The client is looking to have the successful candidate in place by the end of March so candidates must be either immediately available or able to start at the end of March in order to be considered.This role would suit someone who has previous experience within an Office Manager/Team Assistant role who is looking to be the go to person within a small and friendly office.

Duties include;

Main Duties:

  • Meeting and greeting guests and visitors
  • Managing meeting room calendars and preparation of meeting rooms
  • Organising catering and refreshments for meetings
  • Processing expenses and invoices
  • Scheduling appointments and meetings both internally and externally
  • Organising and booking national and international travel and accommodation, including itineraries and meetings
  • Managing incoming post for the team
  • Assisting with the organising of events such as Christmas party, team social events and Board meetings
  • Organising of office and/or desk moves and assisting with on-boarding of new starters
  • Acting as first point of contact for visitors & phone calls
  • Maintaining office supplies
  • Assisting with compiling of presentations and Board packs
  • Provide general ad-hoc team support
  • Assist with the day-to-day running of the office


  • Proven experience in a similar role
  • Document management experience and familiarity with online document management systems
  • Proficient in MS Office Suite

Personal Attitude & Skills

  • Highly motivated with a β€˜can do’ attitude
  • Ability to use initiative in a smaller office
  • Experience working within a fast-paced and dynamic environment
  • Proactive, enthusiastic, collaborative and a self-starter
  • Ability to prioritise
  • Strong interpersonal skills and flexibility
  • Excellent attention to detail & accuracy
  • Excellent communication skills (verbal & written)
  • Highly organised, methodical working manner and capable of managing many tasks at once

This is a wonderful opportunity for someone who is comfortable working within a small office. It would suit a candidate for whom no job is too big or too small and who has  has awareness of the team.

Salary is up to Β£34,000 per annum (depending on experience).

Lily Shippen specialise in PA and administration recruitment across London, Manchester and Leeds. Typical roles include Receptionists, Team Assistants, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with Lily Shippen, please do not hesitate to contact your consultant directly

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