Posted on June 10, 2024
Executive Assistant City of London £40000 - £50000 per year Permanent
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Sophie Healey

Consultant

Seeking an experienced Executive Assistant to support the CEO and COO of an exciting organisation who are at the forefront of renewable energy innovation, dedicated to creating a sustainable future.

This role is pivotal in ensuring smooth operations and facilitating efficient communication within the executive team. The ideal candidate will be a detail-oriented professional with excellent interpersonal skills and a strong ability to manage multiple tasks in a fast-paced environment.

You will based from the stunning offices in Marylebone and will be mainly office based. 

Key Responsibilities:

  • Provide high-level administrative support to the CEO and COO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Act as a liaison between the executives and internal/external stakeholders, maintaining professional and effective communication.
  • Organise and maintain confidential files and records, ensuring information is readily accessible.
  • Assist in the preparation and coordination of executive meetings, including agenda setting, minute-taking, and follow-up on action items.
  • Conduct research and gather information to support executive decision-making processes.
  • Handle incoming calls, emails, and other communications, prioritising and responding appropriately.
  • Manage special projects and initiatives as assigned by the CEO and COO, ensuring timely and successful completion.
  • Coordinate and plan company events, meetings, and conferences.

Person specification: 

  • Proven experience as an Executive Assistant or in a similar administrative role supporting senior executives.
  • Excellent organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
  • Strong written and verbal communication skills, with exceptional attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to handle confidential information with discretion and integrity.
  • Strong problem-solving skills and the ability to work independently and as part of a team.
  • A proactive approach and a high level of initiative.

Salary for this role is up to £50,000 plus bonus.

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistants, Executive Assistants, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.