Posted on July 8, 2024
Office Administrator Manchester City Centre £24000 - £26000 per year Permanent

Sophie Healey


Are you a proactive and driven individual seeking a rewarding career in business support? We have an exciting opportunity with a boutique, award-winning real estate firm based in the heart of Manchester City Centre as an Office Administrator. 

Joining a thriving and forward-thinking business, you will work closely with the Executive Assistant to provide essential support to a friendly and hard-working team.

As the Office Administrator, your responsibilities will include:

  • Client Hospitality: Welcoming clients, serving refreshments, and ensuring meeting spaces are prepared.
  • Administrative Support: Managing phone calls, coordinating travel arrangements, and assisting with event organisation.
  • Office Management: Handling printing, document preparation, and maintaining office supplies.
  • Website Maintenance: Updating property listings, blogs, and staff profiles.
  • General Maintenance: Ensuring clean and organised communal areas and stocked office supplies.
  • CRM Management: Updating contacts and managing information databases.
  • Meeting Support: Assisting with setup and coordination of internal meetings.
  • Procurement: Ordering office supplies and negotiating with vendors.
  • Financial Administration: Managing petty cash, expense tracking, and document control.

Skills Required:

  • Strong attention to detail and a commitment to accuracy in all tasks.
  • Excellent communication skills with a professional phone manner and a friendly, approachable demeanor.
  • Ability to learn and adapt quickly to new tasks and responsibilities.
  • Proficiency in Microsoft Office Suite, particularly Outlook, Excel, and Word.
  • IT literate with the ability to troubleshoot basic technical issues.

Personal Qualities:

  • Proactive and self-motivated individual who takes initiative in completing tasks.
  • Well-presented with a professional appearance and demeanour, suitable for client-facing interactions.
  • Team player with a positive attitude and willingness to assist colleagues.
  • Trustworthy, reliable, and committed to maintaining confidentiality.

Benefits & Perks:

  • Free gym membership and access to wellbeing counselling.
  • Generous holiday package including Christmas shutdown.
  • Employee benefits platform offering a range of perks.
  • Weekly breakfast and Friday pastries, plus a 4pm finish on Fridays.
  • Enhanced pension scheme and discretionary annual bonus.

This full-time permanent position offers excellent opportunities for growth within a supportive and dynamic business environment. If you are organised, proactive, and enjoy a role that combines varied responsibilities and client interaction, apply today!

Due to the nature of this being a really hands-on and client facing role this is an office based role which may on occasion have some opportunities for home-working but you will be predominantly office based. 

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistants, Executive Assistants, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.