Our client, a transformative organisation that focuses on delivering community care methods to everyone that wants to end injustice. They currently support over 150 organisations that work with individuals with disabilities, migrants and refugees, young people, carers, LGBTQ+ collectives, people living in poverty and other more vulnerable communities. They truly make a difference.
Executive Assistant to CEO
£40,000 to £45,000 per annum
Remote role
Consultant: anna@lilyshippen.co.uk – Please direct all enquiries to Anna.
The role is to provide high-level support to the CEO. This is a new role in the organisation that has the potential to enable the CEO to move the organisation into its next phase of growth. You will work closely with the CEO and support her with the practicalities of achieving the company’s strategic and operational objectives.
Key responsibilities
- Extensive time, diary and email management
- Travel and accommodation arrangements
- Event planning
- Organising and providing support for meetings
- Drafting appropriate correspondence and document production
- Play an effective and appropriate role as the primary point of contact for the CEO and leadership team
- Deal with incoming emails and other communications.
- Coordinate all queries into the CEO’s office by working with the senior leadership team and other staff to ensure appropriate and timely responses
- To ensure that the CEO is appropriately prepared for all meetings, events and discussions
- Collating information, reports and presentations in liaison with the senior leadership team
- Communicating with internal and external parties on behalf of the CEO and maintaining excellent relationships
- To support the CEO at events as required
- Support the CEO and the leadership team in the preparation of agendas and papers, and to attend meetings and take minutes as required.
- To take direction on projects and priorities from the CEO, which may vary from time to time.
Essential experience and skills
- Experience of providing a confidential service and always operating with discretion
- Extensive experience of providing executive assistance in a Senior EA role at Board level
- Extensive experience of stakeholder management – experience of liaising with a variety of individuals, organisations, and service providers at all levels resulting in good relationship building and communication skills
- Experience of researching and preparing reports, presentations, letters and other documents
- Experience of project and event management
- Ability to act with tact, diplomacy and confidentiality whilst dealing with personal and/or sensitive issues
- Excellent IT skills, including advanced knowledge of Google Workspace
- A confident, professional, calm and warm manner
- Ability to use initiative to resolve problems and create prompt solutions
- Cooperate in collective decision-making and take responsibility for own actions, decisions, and deliverables
- Seek organisational improvement; promote efficiencies in every area of their work
- Demonstrates a high level of emotional intelligence
Personal qualities
- You approach challenges with patience and understanding, able to communicate directly when needed whilst maintaining positive relationships
- You’re confident in your expertise but remain open to different perspectives and collaborative problem-solving
- You take personal accountability seriously and help build a culture where others take ownership of their work
- You enjoy working in a collaborative team environment and building positive relationships across the organisation
Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an Executive Assistant looking for a new challenge in a remote role, we would love to hear from you.
Application
