Our client, a highly regarded Hedge Fund based in central London, is seeking an exceptional EA & Office Manager to support the Co-Founders and play a key role in the smooth running of the business. This is a varied and fast-paced position where you will act as a trusted gatekeeper, managing complex schedules, coordinating travel, and supporting strategic projects across the firm. The role offers significant exposure across the business and is ideal for a proactive EA & Office Manager looking to build a successful and long-term career combining executive support with office operations within a high-performing Hedge Fund.
Job title: EA & Office Manager
Location: London
Salary: £60,000 – £70,000 DOE
Contract: Permanent
Office Based 4-5 days a week
Responsibilities include:
- Full ownership of the Co-Founders schedules; diary management, travel arrangements, meetings and appointments
- Meeting management; research, meeting notes, setting agendas, following up, action points
- Travel arrangements; booking flights / accommodation / transfers, on call to ensure travel arrangements run smoothly and rearrange any last-minute changes
- Liaise on behalf of the Co-Founders with internal and external stakeholders; put together reports and presentations, attend meetings and acting as an ambassador to them
- Manage expenses for the Co-Founders and wider team
- Office management; manage the day to day running of the office, assist with projects and operational tasks, manage relationships with key office service providers
- Personal PA duties to Founder; personal calendar and inbox management, manage correspondence, personal and household administrative tasks
Personal specification:
- Prior experience supporting as an EA & Office Manager, ideally within a similar fast paced industry
- Tech-savvy with excellent working knowledge of Microsoft Office
- Highly organised, proactive and professional, with excellent attention to detail
- Strong written and verbal communication skills
- Confident liaising with both internal and external stakeholders, whilst acting as a gatekeeper
- Comfortable working autonomously but within a wider team
If you are an EA & Office Manager looking for an exciting and full throttle role, this is the role for you. Please apply immediately to avoid disappointment!
Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.
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