Our client, a fast-growing specialist insurance start-up, is seeking an outstanding Senior Executive Assistant to become the CEO’s trusted right hand. Working closely with the Chief of Staff, you will deliver seamless business and private support, managing complex administration, creating structure and keeping priorities moving across multiple countries and time zones. With the CEO frequently travelling, this is a highly trusted, autonomous role and a rare opportunity to build a lasting partnership at a pivotal stage of international growth.
Job title: Senior Executive Assistant to CEO
Location: UK-based, with regular in-person meetings in London
Salary: £80,000 – £100,000+ DOE
Contract: Permanent, full-time
Responsibilities include:
· Full ownership of the CEO’s complex schedule; diary management, meetings, appointments and coordination across multiple time zones
· Inbox management and email prioritisation, ensuring the CEO remains responsive and focused on the highest-value priorities
· International travel planning and booking; preparing detailed itineraries and managing travel logistics globally
· Meeting management; preparation, organisation, research, action tracking and follow-up with internal and external stakeholders
· Client liaison and relationship support, representing the CEO with senior executives and external clients
· Research projects and information gathering, across multiple ongoing priorities
· Personal diary management, appointments and general life administration
· Household administration; managing rental accommodation, property-related matters, contractors and service providers
· Expense management and tracking, bill payments, renewals and related personal administration
· Lifestyle and concierge support, including restaurant reservations, tickets and entertainment arrangements
· Assist with ad-hoc professional and personal projects, anticipating issues and ensuring both business and personal matters run smoothly and efficiently
Personal specification:
· Prior experience as a Private PA, Senior Executive Assistant, Family Office Assistant or providing Chief of Staff support to a CEO, founder, entrepreneur or high-net-worth individual
· Exceptional organisational ability, with excellent diary and inbox management skills and strong attention to detail
· Outstanding written and verbal communication skills, with confidence liaising with senior executives and external clients
· Highly proactive, resourceful and dependable
· High level of discretion, confidentiality and good judgement
· Comfortable working independently with limited supervision
· Focused on creating order, structure and efficiency across a fast-moving professional and personal life
If you are a Senior Private PA / Executive Assistant who is at the top of their game and takes genuine satisfaction from making another person’s life and business run better, this is the role for you! Please get in contact to have a discreet and confidential initial conversation.
Lily Shippen: Specialist Executive Assistant, PA, HR and Business Support Recruitment in London, Manchester, Cheshire and Across the UK
Lily Shippen is a specialist recruitment agency placing exceptional Executive Assistant (EA), Personal Assistant (PA), Private PA, Chief of Staff, Office Manager, Operations Manager and Virtual Assistant (VA) professionals, alongside a dedicated HR recruitment practice spanning HR Assistant, HR Advisor, HR Manager, HR Business Partner and Head of HR roles. We recruit across London, Manchester, Cheshire and nationwide, connecting outstanding people with the businesses that value them.
Our roles cover permanent, temporary and fixed term contracts across business support, office management and HR at all levels. Whether you are hiring an Executive Assistant in Manchester, an HR Business Partner in London or a Chief of Staff anywhere in the UK, or you are a candidate searching for your next EA, PA, business support or HR opportunity, Lily Shippen is the team to talk to.
With a strong presence in both London and Manchester and a reputation built on more than 300 five star reviews, we are trusted to get business support and HR recruitment right. Search our latest EA, PA, Chief of Staff and HR jobs or register your CV at lilyshippen.co.uk
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