Our client, a life sciences publishing company based in central London, is seeking an exceptional part-time EA & Office Manager to support the Co-Founders and play a key role in the smooth running of the business. This is a varied position where you will act as a trusted right-hand, managing schedules, managing the office and supporting projects across the company. The role offers broad exposure across the business and is ideal for a proactive EA & Office Manager looking for a part-time position combining executive support with office operations within a growing specialist publishing company.

Job title: EA & Office Manager

Location: London

Salary: £45,000 – £50,000 pro rata

Contract: Permanent

Part-time: 3 days a week, 2 days office based 1 day WFH

Responsibilities include:

  • Support the Managing Director with inbox and diary management, meeting preparation, action tracking, board and leadership papers, and ad hoc projects
  • Own the end-to-end onboarding process for new starters, including pre-employment documentation, equipment, systems access, introductory meetings and training schedules
  • Coordinate recruitment and people administration, including interview scheduling, assessments, recruiter liaison, HR system updates, contracts, offer letters, changes to terms and appraisal scheduling
  • Manage the day-to-day running of the office, ensuring it is organised, well stocked and welcoming, while overseeing suppliers, meeting room bookings, usage and budgets
  • Maintain the company equipment register, coordinate equipment for starters and leavers, manage returned kit and act as the day-to-day contact for the external IT provider
  • Plan company strategy days, team dinners and the annual Christmas event, coordinating venues, catering, logistics and presentation materials
  • Write and distribute the weekly internal newsletter
  • Keep shared files, contracts, software subscriptions, renewals, health and safety records, insurance documents and company policies organised and up to date
  • Proactively identify opportunities to improve organisation and ensure operational tasks and follow-ups are completed

Personal specification:

  • Prior experience supporting as an EA & Office Manager, ideally within a similar fast paced industry
  • Tech-savvy with excellent working knowledge of Microsoft Office 
  • Highly organised, proactive and professional, with excellent attention to detail 
  • Strong written and verbal communication skills 
  • Confident liaising with both internal and external stakeholders, whilst acting as a gatekeeper
  • Comfortable working autonomously but within a wider team

If you are an EA & Office Manager looking for an exciting and varied part-time role, this is the opportunity for you. Please apply immediately to avoid disappointment!

Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.

 

We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.

Application

Drop files here or
Max. file size: 10 MB.