Our client, a global advisory company that works locally to transform lives by making economies stronger, societies safer and governments more effective is seeking a highly ambitious and proactive EA to support the CEO. They work on behalf of governments, foundations and companies that share their ambition to take on the big challenges facing the world. The entity is owned and operated by its employees – a diverse group of managers and technical specialists operating across more than 20 offices around the world, committed to corporate integrity and a triple bottom line of social, environmental and financial performance.
Location: Central London
Salary: £60,000- £65,000 per annum. Full Time. Hybrid 4/5 days in the office
Contract: Permanent
This is a unique and exciting opportunity for a driven and versatile individual to play a pivotal role in shaping the company’s operations, ensuring seamless executive support, and managing the office environment. You will act as the right-hand person to the CEO, driving efficiency, overseeing day-to-day business operations and fostering a productive and organised office culture.
EA Responsibilities:
· Managing the CEO’s time to support maximum impact and alignment with company level strategic objectives and priorities.
· Supporting the CEO and Executive Team to make effective decisions by ensuring they have appropriate and timely information.
· Tracking decisions and actions from the Executive Team and following up on actions to ensure they are followed through in the required timeframes.
· Supporting the Executive Team to drive forward and/or monitor progress of special projects, particularly where coordination of input from across the company is required.
Time management:
· Manage the CEO’s calendar and meeting schedule.
· Provide scheduling support for other members of the Executive Team and the Board.
· Support the management of the CEO’s time including effective delegation of activities to ensure sufficient focus on longer-term CEO priorities.
· Help manage the CEO’s mailbox, ensuring timely responses to all issues and other items requiring CEO inputs.
· Act as a channel for communication and escalation of urgent matters requiring the CEO’s attention, ensuring timely responses.
Information preparation:
· Liaise with colleagues to obtain briefing notes and/or papers advance ahead of overseas visits, meetings and decision points.
· Review systems by which information is shared with Executive Team and implement improvements where identified.
· Coordinate and prepare regular company updates for communication by the CEO to staff, including written and verbal updates.
· Liaise with Head of Communications and support to endorse communication deadlines.
Action management:
· Act as Secretary for Executive Team meetings. This includes preparing the agenda, ensuring all information required in advance is circulated in a timely manner, getting advance updates of information in addition to what will be presented, taking minutes, and following up on actions according to agreed timelines.
· Act as Secretary for the Executive Steering Committee and Senior Management Group, coordinating meetings and providing summaries to the Executive Team and CEO.
· Follow up with groups and individuals mandated with actions by the Executive Team.
Special Projects:
· Support the Executive Team to drive forward and/or monitor progress of special projects particularly where coordination of input from across the company is required.
· Over the next 12 months, this is likely to include coordination support to facilitate review, update and communication of company-wide policies, as well as to support the process of reaccreditation as a B Corporation.
Requirements:
· Proven experience as an Executive Assistant or in a similar administrative role supporting senior executives/C Suite.
· Strong organisational skills, with the ability to multitask and prioritise effectively in a fast-paced environment.
· Excellent communication skills, both written and verbal
· Ability to handle sensitive information with discretion and professionalism
· High level of initiative and ability to work independently.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools (e.g., Google Workspace, Zoom)
· Experience in the Financial Services, Entrepreneurial, or Advisory sectors is an advantage but not essential.
Skills & Qualifications:
· Proven 3 years + experience as an Executive Assistant/Ops and Office Management or Junior Chief of Staff.
Skills:
· Excellent communication skills both written and verbal.
· Adaptability to shifting priorities and changing business needs.
· Enthusiastic, flexible and approachable demeanour.
· Strong interpersonal skills and the ability to collaborate with various teams.
· Strong attention to detail.
· Ability to work under pressure while maintaining professionalism.
Attributes:
· A proactive, can-do attitude with adaptability in a fast-paced environment.
· High level of discretion and confidentiality.
· Strong interpersonal skills and the ability to build relationships at all levels.
- Respect for confidentiality; trustworthy, reliable, and accountable.
- Achievement oriented and determination to drive continual improvement.
- Ability to work under pressure and to tight timelines.
This is an excellent opportunity to join a fast-paced and rapidly growing business. With such a strong focus on growth and innovation, our client provides an exciting setting for an exceptional EA/Junior Chief of Staff looking to gain exposure across the global advisory sector. You’ll be working alongside a collaborative and driven team, supporting key business functions and ensuring smooth day-to-day operations. This role is perfect for someone eager to grow with a market leading company in a unique industry.
Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.
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