Office Manager

Position: Office Manager

Location: Hybrid – London office (minimum 3 days per week)

Contract Type: Permanent

Salary: £35,000- £40,000

Our client:

An entertainment studio built on cutting-edge technology and world-class craft. They pioneer new forms of storytelling by integrating real human performance into imaginative brand universes, creating high-end entertainment that truly captures audience attention. They merge creativity, technology, and craft to reinvent brand and franchise storytelling, delivering projects from concept to final pixel and scaling stories across global markets.

Role Overview

They are seeking an Office Manager to support their growing team at our new Shoreditch office. Reporting to the Head of Operations (with a soft line to the Finance Manager), you will oversee the day-to-day administrative, HR and operational functions of the studio. This role acts as the central hub for internal operations, ensuring a smooth, efficient and professional work environment while coordinating HR processes, office logistics and internal systems access.

Key Responsibilities

Contracts and HR Administration

·      Prepare, issue, and maintain contractual documents for full-time staff.

·      Maintain and update contract templates to ensure compliance and relevance.

·      Oversee payroll processing, onboarding, and offboarding, including coordination with external HR provider.

·      Administer HR functions including annual leave, sickness tracking, and employee benefits with the external HR consultant.

Office Management and Day-to-Day Operations

·      Manage office logistics including supplies, equipment, and furniture.

·      Manage building access, security and keys.

·      Oversee utilities, internet and cleaning providers.

·      Liaise with property management for Health & Safety and Fire Safety compliance.

·      Maintain the staff capacity planner.

·      Manage equipment movement and inventory between office and production.

·      Coordinate transport, logistics, meetings, team days and company events.

·      Promote a positive and professional work environment

Finance Support

·      Ensure AMEX and Equals expenses are properly documented.

·      Handle employee expense claims including mileage.

·      Document director personal expense claims accurately.

·      Support the Finance Manager with budget tracking for Academy.

Operations and Technical Liaison

·      Coordinate logistics for internal and external training sessions.

·      Lead technical onboarding for new staff and manage system access across tools.

·      Act as first point of contact for calls and enquiries.

·      Manage team social media accounts.

·      Lead waste management and sustainability initiatives.

·      Maintain internal hub space.

·      Maintain and update company standard operating procedures.

Who You Are

·      Highly organised with excellent time-management skills.

·      Strong communication and interpersonal abilities with a calm, approachable manner.

·      Experience in office management and HR administration.

·      Proficiency in Microsoft Office and Google Workspace