Job Description
Personal Assistant/ Team Assistant – Speciality Underwriting & Reserving (Reporting to Senior EA)
Salary: £40,000-£47,000 depending on experience
Location: London
Contract: Perm- Full time- 4 days in the office – 1 wfh
About the Company:
Our client is a leading global reinsurance organisation, partnering with insurers worldwide to provide risk solutions and long-term capital strength. Our London office plays a pivotal role in underwriting, portfolio management and strategic transformation initiatives across the Group.
The role:
The Personal Assistant provides administrative and coordination support to the Specialty Underwriting & Reserving teams in London. This role sits between the Team Assistant and Executive Assistant levels and is designed to offer increased responsibility, direct stakeholder interaction, and progressive ownership of tasks.
Working closely with the Senior Executive Assistant and partnering with the broader EA/PA community, the Junior PA will support diary coordination, meeting preparation, travel logistics, expenses, and team activities. The role will also contribute to office-wide events, assist with branded merchandise coordination, and provide occasional cover across the London admin team.
This position is ideal for someone with administrative experience who is ready to take the next step toward a full PA role, with structured support, coaching and development opportunities.
Duties:
• Coordinate diaries and schedule internal and external meetings for the Specialty Underwriting & Reserving teams, resolving routine clashes with growing independence.
• Prepare meeting logistics including agendas, materials, room bookings, and follow-up actions.
• Act as a professional and reliable point of contact for scheduling matters.
• Assist with arranging business travel for supported managers including flights, visas, accommodation, and ground transportation.
• Prepare complete itineraries and ensure all documentation and approvals are in place ahead of travel.
• Support the Senior EA with more complex travel during busy periods.
• Process expense reports accurately and in a timely manner.
• Assist with preparation of documents, presentations, and ad hoc materials as requested.
• Maintain awareness of team priorities and workflows to support smooth operations.
• Develop an understanding of the Specialty Underwriting and Reserving functions to support administrative needs effectively.
• Support the organisation of team events, internal sessions, and training activities.
• Partner with Senior EAs, PAs, and the Facilities & Administration team to contribute to a seamless client and employee experience.
• Assist in the coordination of London office-wide events such as holiday celebrations, fireside chats, and internal engagements.
• Support branded merchandise management and the distribution of office materials.
• Participate in cross-departmental admin projects as requested.
• Provide cover for EAs and PAs as required (with appropriate guidance), including inbox and diary support.
• Take responsibility for personal development and seek opportunities to progress towards a full PA role.
Experience:
Essential
• Around 2+ years’ administrative or Team Assistant experience in a corporate environment.
• Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Word).
• Excellent organisation, accuracy, and attention to detail.
• Confident, professional communication and stakeholder management skills.
• Ability to prioritise and manage multiple tasks, escalating where needed.
• Proactive, adaptable, and service oriented approach.
• Ability to handle confidential and sensitive information appropriately.
Desirable
• Experience booking travel and processing expenses.
• Exposure to financial services, insurance, or a similar fast paced environment.
• Experience supporting multiple stakeholders or senior managers.
Application
