Executive Assistant

Our client, in the construction industry, is looking for a proactive, highly organised, and versatile individual to join their team in a dual-capacity role. You will act as the right hand to the Directors while ensuring the daily heartbeat of the office remains steady. This isn’t your average “desk job.” One hour you might be refining a high-level project proposal or managing a complex calendar, and the next, you’ll be ensuring the office is stocked and the team is supported. If you are someone who takes pride in “keeping the show on the road” and thrives in a varied environment, we want to hear from you.

Job Title: Executive Assistant & Office Operations Coordinator

Location: Altrincham – must be able to drive as not convenient location for public transport

Reports to: Directors

Employment Type: Full-time, 5 days per week in the office – 8.30am to 4.30pm

Salary: Up to £40,000 per annum

Key Responsibilities

Executive Support

• Inbox & Calendar Management: Act as the gatekeeper for the Directors, prioritising emails and managing a busy schedule.
• Meeting Coordination: Attend meetings to take accurate minutes, distribute action points, and follow up to ensure deadlines are met.
• Ad-hoc Projects: Handle confidential tasks and special projects as requested by the Directors.

Project & Technical Administration

• Commercial Documentation: Create and update client quotations and process purchase orders with high attention to detail.
• Compliance: Compile Health & Safety files, including Construction Phase Plans (CPP) and Risk Assessments and Method Statements (RAMS).
• Procurement: Set up new suppliers and proactively obtain quotes to ensure project cost-effectiveness.
• PM Support: Provide administrative backbone to Project Managers to keep workflows moving.

Marketing & Business Development

• Enquiry Management: Monitor incoming business enquiries and ensure they are routed to the right person.
• Content Creation: Write compelling case studies based on completed projects, work with graphic designers and professional photographers.
• Digital Presence: Manage the company LinkedIn page and update website content to keep the brand fresh.

Office Operations

• Front of House: Be the professional face (and voice) of the company, answering phones and greeting visitors at the door.
• Office Upkeep: Maintain a productive environment by managing the weekly shop/supplies.

About You

• A “No Task Too Small” Attitude: You’re as comfortable drafting detailed documents as you are ensuring there’s milk in the fridge.
• Tech-Savvy: Proficient in MS Office; experience with website CMS or LinkedIn for business is a major plus.
• Writer’s Eye: You have a knack for writing professional emails and engaging social media posts.
• Highly Organised: You can juggle multiple priorities without letting anything drop.
• Discretion: You understand the importance of confidentiality when supporting senior leadership.

Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.

We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.