We are seeking a highly organised, proactive, and discreet Virtual Assistant to support a professional sports person and talent agent across a broad range of business and personal administrative functions.
This is a varied role requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will become a trusted right-hand support, helping to streamline operations and maximise productivity across all areas of the business.
Location: Remote
Hours: 15 hours per week (flexible)
Rate: £25–£30 per hour, depending on experience
Key Responsibilities:
Administrative Support
- Diary and calendar management.
- Scheduling meetings, calls and appointments.
- Inbox and email management.
- Travel planning and booking (flights, accommodation, transport).
- Preparing documents, presentations and reports.
- Data entry and database management.
Talent & Business Support
- Managing talent bookings and enquiries.
- Liaising with brands, sponsors, agents, media contacts and partners.
- Tracking contracts, agreements and key deadlines.
- Supporting client onboarding and relationship management.
- Assisting with event coordination and logistics.
Personal Assistant Duties
- Managing personal appointments and commitments.
- Researching services, suppliers and opportunities.
- Handling ad hoc personal tasks and requests.
- Supporting work-life organisation and scheduling.
Operations & Project Management
- Tracking ongoing projects and deliverables.
- Following up on outstanding actions and communications.
- Maintaining organisational systems and processes.
- Supporting business growth initiatives and special projects.
Digital & Social Media Support (Desirable)
- Coordinating content schedules.
- Basic social media administration.
- Liaising with photographers, videographers, and creative teams.
- Monitoring engagement and reporting metrics.
Requirements:
Essential
- Proven experience as a Virtual Assistant, Executive Assistant, or Personal Assistant
- Excellent written and verbal communication skills
- Outstanding organisational and time-management abilities
- Ability to work independently and take initiative
- High level of discretion and confidentiality
- Strong proficiency with Microsoft Office and Google Workspace
- Experience managing multiple stakeholders and priorities
Desirable
- Experience working with athletes, talent, influencers, or entertainment professionals.
- Knowledge of sponsorships, talent management, or sports business.
- Social media administration experience.
- Project management experience.
- Familiarity with CRM systems and productivity tools.
Personal Attributes
- Highly proactive and solutions-focused.
- Professional and dependable.
- Adaptable and resourceful.
- Strong attention to detail.
- Calm under pressure.
- Positive, can-do attitude.
What They Offer
- Flexible remote working.
- Long-term opportunity with growth potential.
- Diverse and engaging workload.
- Direct exposure to professional sport, talent management, brand partnerships, and business development.
Application
