Position: Virtual Assistant (Part-Time – 10 Hours per Week)
Hourly rate: £30 per hour DOE
Contract: Temp
About the Role
Our client is looking for a highly organised, proactive, and trustworthy Virtual Assistant to provide approximately 10 hours of support per week. This role combines both business and personal assistance, helping me stay organized, manage priorities, and free up time to focus on growing my business.
The ideal candidate is resourceful, detail-oriented, tech-savvy, and able to work independently while maintaining confidentiality.
Key Responsibilities
Business Support
Manage email inboxes, flag priorities, and draft responses.
Coordinate calendars, appointments, and meetings.
Schedule and confirm calls with clients and partners.
Organize documents, files, and digital folders.
Conduct online research and summarize findings.
Prepare presentations, reports, and meeting notes.
Assist with project coordination and task tracking.
Support CRM updates and basic administrative tasks.
Liaise with suppliers, contractors, or clients as needed.
Help streamline systems and identify opportunities to improve efficiency.
Personal Support
Manage personal calendar and appointments.
Book travel, accommodation, and restaurants.
Assist with online shopping and ordering gifts.
Research services, products, and local providers.
Coordinate household services and personal errands remotely.
Track important dates, renewals, and reminders.
Handle miscellaneous personal administrative tasks as required.
Ideal Candidate
You are:
Highly organised with exceptional attention to detail.
Proactive and able to anticipate needs.
An excellent written and verbal communicator.
Comfortable managing multiple priorities.
Discreet and able to handle confidential information.
Reliable, responsive, and accountable.
A strong problem solver who enjoys finding solutions independently.
Skills & Experience
Previous experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant.
Strong proficiency with Google Workspace and Microsoft Office.
Experience using productivity tools such as Asana, Trello, ClickUp, Notion, or similar.
Comfortable learning new software and AI tools.
Excellent internet research skills.
Strong time management and organisational abilities.
High level of written English.
Hours & Availability
Approximately 10 hours per week.
Flexible working hours with some overlap during business hours preferred.
Ability to respond to urgent requests within agreed working times.
What Success Looks Like
The successful candidate will help create more structure, improve efficiency, reduce administrative workload, and ensure both business and personal commitments are managed smoothly.
Lily Shippen: Specialist Executive Assistant, PA, HR and Business Support Recruitment in London, Manchester, Cheshire and Across the UK
Lily Shippen is a specialist recruitment agency placing exceptional Executive Assistant (EA), Personal Assistant (PA), Private PA, Chief of Staff, Office Manager, Operations Manager and Virtual Assistant (VA) professionals, alongside a dedicated HR recruitment practice spanning HR Assistant, HR Advisor, HR Manager, HR Business Partner and Head of HR roles. We recruit across London, Manchester, Cheshire and nationwide, connecting outstanding people with the businesses that value them.
Our roles cover permanent, temporary and fixed term contracts across business support, office management and HR at all levels. Whether you are hiring an Executive Assistant in Manchester, an HR Business Partner in London or a Chief of Staff anywhere in the UK, or you are a candidate searching for your next EA, PA, business support or HR opportunity, Lily Shippen is the team to talk to.
With a strong presence in both London and Manchester and a reputation built on more than 300 five star reviews, we are trusted to get business support and HR recruitment right. Search our latest EA, PA, Chief of Staff and HR jobs or register your CV at lilyshippen.co.uk
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