Office Manager Job Description Template
View our free Office Manager job description template. Learn the core skills, duties and responsibilities needed to hire a high-quality Office Manager for your business.
WHAT IS A OFFICE MANAGER?
A great Office Manager is the glue that holds a workplace together. They play a crucial role in creating a well-organised, efficient and productive working environment, often acting as the first point of contact for staff, suppliers and clients.
This Office Manager job description template outlines the typical responsibilities, skills and experience required for this varied and highly valued role. It can be used to create your own job advert or internal job description.
Looking to hire an Office Manager? Speak to our team of experienced consultants today to discuss your brief.
ROLE OVERVIEW
An Office Manager is responsible for overseeing the daily operations of an office and ensuring that everything runs smoothly.
The role is wide-ranging and may include managing administrative staff, coordinating office procedures, maintaining supplier relationships and supporting senior leaders.
Depending on the size and type of organisation, Office Manager responsibilities may vary. In smaller companies, the role may encompass HR, facilities, or finance admin duties, while in larger firms the focus may be on managing teams and optimising office systems.
OFFICE MANAGER JOB DESCRIPTION
Job Title
Private PA
Location
Specify Location – e.g. London, Manchester, Remote, etc.
Reports to
Specify, e.g. Celebrity, HNWI, Family
Salary
Include range or competitive, based on market
Type
Full-time, Part-time, Flexible
ROLE DETAILS
While duties vary, a typical Office Manager job description includes:
- Ensuring the smooth day-to-day running of the office
- Managing office supplies, equipment and supplier relationships
- Acting as a first point of contact for visitors, suppliers and internal teams
- Supporting senior leadership with administrative or operational tasks
- Overseeing facilities management and office maintenance
- Managing or coordinating administrative and front-of-house staff
- Handling internal communications, meeting logistics and events
- Supporting onboarding and new starter processes
- Ensuring health and safety and compliance procedures are followed
- Liaising with IT, HR or finance departments where relevant
An excellent Office Manager is proactive, organised and confident dealing with a variety of tasks and people. The following skills and attributes are commonly sought:
- Strong organisational and time management skills
- Excellent communication, both written and verbal
- High level of discretion and confidentiality
- Problem-solving ability and initiative
- A calm, professional and approachable manner
- Attention to detail and accuracy
- Team leadership or people management experience
- Competence with office systems and software (e.g. MS Office, Google Workspace)
- Ability to multitask and prioritise effectively
Office Managers often have a background in administration, operations or PA/EA work. While formal qualifications are not always required, desirable experience includes:
- Previous experience in a similar role or environment
- Experience managing or mentoring junior staff
- Exposure to HR, finance, or facilities coordination
- Experience within the relevant industry sector
- Knowledge of compliance, procurement or operational processes
An Office Manager plays a pivotal role in keeping your business efficient and aligned. They act as the central point for many internal operations and ensure that daily processes run seamlessly. From handling logistics to enhancing team morale, their contribution goes far beyond traditional admin.
Hiring the right Office Manager can:
- Free up leadership time
- Improve operational performance
- Support culture and employee experience
- Strengthen cross-departmental collaboration
OFFICE MANAGER RECRUITMENT WITH LILY SHIPPEN
At Lily Shippen, we’ve placed hundreds of high-performing Office Managers across London, Manchester and the wider UK.
Our experienced consultants work closely with clients to understand your business, culture and hiring objectives.
We offer:
- Fast, expert-led recruitment across permanent and temporary roles
- Tailored shortlists based on cultural and skills fit
- Transparent advice on salaries, benefits and onboarding best practice
- A strong track record of successful Office Manager placements
Whether you need someone to take the reins in a dynamic start-up or a polished professional to represent your front of house, we’ll match you with the right person.
OFFICE MANAGER FAQs
Your most common Office Manager questions answered…
This varies by role, but most Office Managers have 3+ years’ experience in an office coordination, EA or administrative role.
Yes. Many Office Manager roles can be adapted to suit part-time or hybrid working, depending on business needs.
Salaries typically range from £30,000 to £55,000+, depending on location, experience and scope of responsibility.
Yes. We have a strong network of pre-vetted Office Managers who are available for interim, maternity or sickness cover.
We often provide CVs within 24–48 hours and work to your timeline, whether it’s an urgent temporary need or a strategic permanent hire.
Confidentiality is essential when hiring a Private Personal Assistant, particularly for celebrities or HNWIs. When working with a recruitment agency like Lily Shippen, we ensure that all candidates are thoroughly vetted for their experience in maintaining discretion and handling sensitive information. It’s also crucial to establish clear confidentiality agreements and expectations during the hiring process to protect your privacy.
START YOUR OFFICE MANAGER SEARCH
Looking to hire an Office Manager who will make a real impact?
Submit your brief or speak to one of our specialist consultants today to get started.
