Private PA Job Description Template
View our free Private PA job description template. Learn the core skills, duties and responsibilities needed to hire a high-quality Private PA for your business.
WHAT IS A PRIVATE PA?
A Private Personal Assistant (PA) plays a critical role in supporting High-Net-Worth Individuals (HNWI) and celebrities, ensuring their personal and professional lives run smoothly.
This role is ideal for candidates who are highly organised, discreet, and capable of managing a wide range of personal and professional tasks.
Whether you are looking to hire a Private PA for an HNWI in London, Manchester, or globally, finding the right candidate can transform your daily operations, offering seamless support that enables focus on key priorities.
ROLE OVERVIEW
A Private Personal Assistant supports individuals with demanding personal and professional lives, including celebrities, HNWIs, and other prominent figures.
The role requires handling a variety of responsibilities, such as managing personal schedules, coordinating travel, organising events, and liaising with other household staff or service providers.
The ideal Private PA is a proactive problem-solver with a high level of discretion, confidentiality, and the ability to manage tasks with precision.
This position involves working closely with the principal to provide tailored support, offering peace of mind in the knowledge that personal and household matters are taken care of seamlessly.
PRIVATE PA JOB DESCRIPTION
Job Title
Private PA
Location
Specify Location – e.g. London, Manchester, Remote, etc.
Reports to
Specify, e.g. Celebrity, HNWI, Family
Salary
Include range or competitive, based on market
Type
Full-time, Part-time, Flexible
ROLE DETAILS
Diary & Schedule Management:
Oversee and manage the principal’s complex personal and professional diary, ensuring all appointments and commitments are organised efficiently.
Travel Coordination:
Arrange global travel plans, including private jets, luxury accommodations, and bespoke itineraries, ensuring every detail is meticulously managed.
Personal Errands:
Manage day-to-day personal tasks, from shopping and organising household services to handling correspondence and personal finances.
Event Planning:
Plan and coordinate private events, social engagements, and family gatherings, ensuring everything runs smoothly from start to finish.
Liaison with Staff & Service Providers:
Manage and communicate with household staff, security teams, and other service providers to ensure the smooth running of the household.
Confidentiality:
Maintain the highest level of discretion and confidentiality when managing sensitive personal and professional information.
Project Management:
Handle personal projects, such as property management, renovations, or charity events, ensuring that all projects are delivered to a high standard.
Travel Accompaniment:
If required, accompany the principal on international trips to provide in-person assistance.
Proven Experience:
Previous experience as a Private Personal Assistant, ideally working with HNWIs or celebrities.
Discretion & Confidentiality:
Demonstrated ability to handle sensitive information with the utmost discretion.
Organisational Skills:
Strong ability to manage multiple personal and professional tasks with efficiency and attention to detail.
Flexibility:
Willingness to adapt to the principal’s changing needs and availability, including irregular hours and travel.
Communication Skills:
Excellent written and verbal communication, able to liaise with a wide variety of individuals and service providers.
Problem-Solving:
Proactive in anticipating the needs of the principal and resolving any issues that arise.
Tech-Savvy:
Competency in using modern technology, apps, and tools to streamline tasks such as travel bookings, scheduling, and household management.
Previous experience as a Private PA or in a similar role supporting HNWIs or high-profile individuals.
Flexibility to travel and adapt to changing demands.
WHY WORK WITH US?
At Lily Shippen, we pride ourselves on placing exceptional Personal Assistants into roles where they can thrive.
Our tailored approach ensures that both businesses and candidates are matched perfectly, ensuring long-term success for both.
If you are looking to recruit a high-calibre Personal Assistant or if you’re a PA seeking your next role in London, Manchester, Birmingham, Cheshire, or remotely, get in touch with us today.
PRIVATE PA FAQs
Your most common Private PA questions answered…
A Private Personal Assistant (PA) is a dedicated professional who provides tailored personal and administrative support to high-net-worth individuals (HNWIs), celebrities, and other prominent figures. Their role often involves managing personal schedules, coordinating travel, organising events, and handling sensitive tasks, ensuring the principal’s personal and professional life runs smoothly.
Hiring a Private Personal Assistant offers substantial benefits, particularly for HNWIs and celebrities. A Private PA helps streamline daily operations, manage time effectively, and handle various personal and professional responsibilities with discretion. Whether you need someone to manage your diary, coordinate travel, or oversee household staff, a Private PA allows you to focus on what matters most while they handle the details.
A Private PA focuses on the personal and private affairs of an individual, often assisting with tasks like travel arrangements, event planning, and household management. In contrast, a Corporate PA primarily supports executives with business-related tasks such as diary management, meeting coordination, and communication with stakeholders. For celebrities or HNWIs, a Private PA is essential to managing personal and family matters.
The salary for a Private PA can vary significantly depending on the level of experience, responsibilities, and location. For a Private PA supporting celebrities or HNWIs in London, salaries typically range from £50,000 to £90,000 per year, with higher salaries possible for roles involving extensive travel or managing large teams. Global roles or positions supporting ultra-high-net-worth individuals may offer even higher compensation packages.
A Private PA for a celebrity or HNWI manages a wide range of tasks, including personal diary management, organising private events, booking luxury travel, overseeing household staff, and handling confidential matters. They are often responsible for liaising with service providers, managing properties, and ensuring that all aspects of their principal’s personal and professional life run smoothly.
To find a Private PA who is experienced in supporting HNWIs or celebrities, it is important to work with a recruitment specialist like Lily Shippen. We have extensive experience in placing highly skilled Private PAs who can provide the level of discretion, organisation, and flexibility required for these demanding roles. We can help you find the ideal candidate, whether you’re looking for a PA in London, Manchester, or internationally.
Confidentiality is essential when hiring a Private Personal Assistant, particularly for celebrities or HNWIs. When working with a recruitment agency like Lily Shippen, we ensure that all candidates are thoroughly vetted for their experience in maintaining discretion and handling sensitive information. It’s also crucial to establish clear confidentiality agreements and expectations during the hiring process to protect your privacy.
