Our client is a leading global reinsurance organisation, partnering with insurers worldwide to provide risk solutions and long-term capital strength. Their London office plays a pivotal role in underwriting, portfolio management and strategic transformation initiatives across the Group.
Reporting to the Chief Operating Officer – Underwriting & Portfolio, this role provides high-level executive and operational support to the COO – Underwriting & Portfolio and the SVP – Underwriting & Portfolio Operations. You will also deliver administrative support to members of the Strategy & Business Transformation teams.
This is a dynamic and varied position, ideal for an experienced Executive Assistant who thrives in a fast-paced, global environment and enjoys balancing meticulous operational detail with forward planning and coordination across multiple stakeholders.
Executive Assistant – Underwriting & Portfolio
Location: City, London (4 days in office, 1 day from home)
Salary: £50,000 per annum
Contract: Permanent
Key Responsibilities
Executive & Administrative Support
- Manage complex diaries, scheduling across multiple time zones.
- Extensive inbox management for the COO – Underwriting & Portfolio.
- Arrange international travel, including flights, visas, accommodation, and ground transport.
- Prepare meeting agendas, minutes, and track follow-up actions.
- Process expenses for the COO, SVP, and other team members as required.
- Maintain strict confidentiality when handling sensitive information.
Meeting & Event Coordination
- Coordinate key internal meetings including:
- Leadership offsites
- Quarterly management meetings
- Project execution meetings
- Lead logistics for UK-based senior leadership offsites and support coordination of overseas events.
- Coordinate cross-functional meetings to ensure delivery of milestones.
- Assist in planning, tracking and reporting on key projects and initiatives.
Operational & Strategic Support
- Support internal communications on behalf of the Underwriting & Portfolio Operations team.
- Assist in preparing presentations, reports and briefing materials.
- Collaborate closely with other EAs, PAs and the Administration & Facilities team to support core business objectives.
- Provide absence cover for London-based EAs and PAs as required.
Candidate Profile
Experience
- 3–5 years’ experience in a comparable Executive Assistant or senior administrative role.
- Prior experience within the insurance or reinsurance sector is highly desirable.
- Demonstrable experience coordinating events, from small team meetings to larger-scale leadership events.
Skills & Competencies
- Advanced proficiency in Microsoft Office (PowerPoint skills particularly advantageous).
- Exceptional organisational skills with strong attention to detail.
- Ability to think strategically and anticipate needs.
- Strong interpersonal skills with the ability to build relationships across all levels and global offices.
- Proven ability to prioritise competing demands based on urgency and business criticality.
- Resilient under pressure and adaptable to changing priorities.
- Discreet, professional, and highly trustworthy.
- Proactive, self-starting team player with a collaborative mindset.
- Strong work ethic with a commitment to responsiveness and delivery.
Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic role, we would love to hear from you.
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