Our client, a purpose-driven organisation working at the forefront of racial equity, social innovation and systems change, is seeking a highly organised and proactive Executive Assistant to support its CEO. This is an excellent opportunity for an experienced EA to act as a trusted strategic partner, providing day to day high-level executive support and ensuring the smooth coordination of priorities, communications and key initiatives. The successful candidate will help create the conditions for effective leadership through exceptional organisation, sound judgement and proactive stakeholder management. The role requires discretion, emotional intelligence, meticulous attention to detail and the ability to anticipate needs in a fast-paced and evolving environment.

Job title: Executive Assistant

Location: London

Salary: £50,000 – £55,000 DOE

Contract: Permanent

Hybrid: 2 days office based 3 WFH

 

Responsibilities include:

  • Partner closely with the CEO to maintain a clear understanding of their workload, priorities and strategic objectives.
  • Anticipate the CEO’s needs and provide proactive support to ensure effective delivery of organisational priorities.
  • Manage competing demands and a complex diary, to prioritise urgent matters.
  • Coordinate meetings, appointments, travel arrangements and logistics on behalf of the CEO.
  • Draft, edit and proofread high-quality correspondence, reports, presentations and briefing materials.
  • Prepare meeting agendas, supporting documentation and action logs to ensure effective follow-up and delivery.
  • Act as a key point of contact for internal and external stakeholders, building and maintaining strong professional relationships.
  • Organise and maintain confidential records, documentation and information systems.
  • Process expenses, invoices and related administration accurately and efficiently.
  • Support the flow of information across the organisation, ensuring key priorities and actions are tracked and progressed.
  • Identify opportunities to improve systems, processes and ways of working to enhance efficiency and effectiveness.
  • Represent the CEO and organisation with professionalism, warmth, discretion and integrity.

 

Personal specification:

  • Proven experience as an Executive Assistant supporting C-suite executives or senior leaders, ideally within a start-up environment.
  • Advanced proficiency in Microsoft Office and digital collaboration tools.
  • Strong organisational skills with the ability to manage multiple priorities and competing deadlines.
  • Exceptional written and verbal communication skills.
  • Cultural and emotional intelligence.
  • Proven discretion when handling confidential and sensitive information.
  • Meticulous attention to detail and a proactive working style.
  • Strong analytical, planning and problem-solving skills.
  • Experience improving systems, processes and workflows.
  • Ability to work effectively in a fast-paced and changing environment.
  • A hands-on approach, with the confidence to anticipate needs and take ownership of responsibilities.

If you are an Executive Assistant, who has a passion for social innovation and system change, and is looking for a full-throttle role, please apply immediately to avoid disappointment!

Lily Shippen: Specialist Executive Assistant, PA, HR and Business Support Recruitment in London, Manchester, Cheshire and Across the UK

Lily Shippen is a specialist recruitment agency placing exceptional Executive Assistant (EA), Personal Assistant (PA), Private PA, Chief of Staff, Office Manager, Operations Manager and Virtual Assistant (VA) professionals, alongside a dedicated HR recruitment practice spanning HR Assistant, HR Advisor, HR Manager, HR Business Partner and Head of HR roles. We recruit across London, Manchester, Cheshire and nationwide, connecting outstanding people with the businesses that value them.

Our roles cover permanent, temporary and fixed term contracts across business support, office management and HR at all levels. Whether you are hiring an Executive Assistant in Manchester, an HR Business Partner in London or a Chief of Staff anywhere in the UK, or you are a candidate searching for your next EA, PA, business support or HR opportunity, Lily Shippen is the team to talk to.

With a strong presence in both London and Manchester and a reputation built on more than 300 five star reviews, we are trusted to get business support and HR recruitment right. Search our latest EA, PA, Chief of Staff and HR jobs or register your CV at lilyshippen.co.uk

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