Our client, a leading business with £40 billion assets managed, is seeking a highly capable, commercially astute Executive Assistant / Business Manager to support a senior leader within a leading financial services organisation. This is a pivotal role that combines traditional executive support with strategic business management, requiring exceptional organisational ability, discretion and business acumen.
The successful candidate will act as a trusted advisor and operational partner, enabling the executive to focus on strategic priorities while ensuring the smooth running of day-to-day activities and key business initiatives. Our client may look at developing this role into a Chief of Staff opportunity.
Job Title: Executive Assistant / Business Partner
Location: London (3 days in the office 2 WFH)
Reporting to: Chief Executive Officer
Sector: Financial Services
Salary: Up to £100k depending on role scope
Key Responsibilities
Executive Support
- Provide proactive, high-level administrative support including complex diary management, travel coordination and meeting preparation.
- Act as a gatekeeper, managing communications and prioritising competing demands.
- Prepare briefing materials, presentations and reports for internal and external stakeholders.
- Handle confidential information with absolute discretion.
Business Management
- Support the execution of strategic initiatives and business objectives
- Track key deliverables, ensuring accountability and timely progress across teams.
- Assist in budget management, financial tracking and reporting.
- Identify operational efficiencies and drive process improvements.
Stakeholder Management
- Build strong relationships with internal teams, clients and external partners.
- Act as a liaison across departments to ensure alignment and effective communication.
- Represent the executive in meetings where appropriate.
Project & Operations Support
- Lead or coordinate cross-functional projects and business initiatives.
- Prepare and monitor KPIs, dashboards, and performance metrics.
- Support governance activities, including board and committee reporting.
Key Skills & Experience
- Proven experience as an Executive Assistant, Chief of Staff or Business Manager within financial services or a similarly fast-paced, regulated environment.
- Strong commercial awareness and understanding of financial markets and industry dynamics.
- Exceptional organisational and time management skills with the ability to manage multiple priorities.
- Advanced communication and stakeholder management capabilities.
- High level of proficiency in Microsoft Office (Excel, PowerPoint, Word)
- Strong analytical skills with attention to detail.
- Ability to operate with discretion, professionalism, and sound judgement.
Personal Attributes
- Highly proactive and self-motivated.
- Resilient and adaptable in a dynamic environment.
- Strong problem-solving mindset.
- Collaborative yet confident in working independently.
- Professional presence with excellent interpersonal skills.
Why apply
- Opportunity to work alongside senior leadership in a market-leading organisation.
- Exposure to strategic decision-making and high-impact projects.
- Dynamic and collaborative working environment.
Lily Shippen is a leading Chief of Staff recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.
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