Our client is a leading, global strategic and technical advisory business, renowned for delivering high-quality insight and expertise to clients across a range of sectors. They are seeking an experienced and highly organised Executive Assistant to provide board-level support to 3 busy Senior Directors, playing a critical role in ensuring the smooth and efficient running of the business.
This is an exciting opportunity for a seasoned Executive Assistant to operate at a senior level, providing seamless support to Board Level Directors in a fast-paced, high-performing environment. You will be instrumental in enhancing executive effectiveness, managing competing priorities and acting as a trusted gatekeeper and ambassador.
Executive Assistant to Senior Directors
12-Month Maternity Contract
Location: London (2 days office / 3 days WFH)
Salary: £65,000
Key responsibilities include:
Calendar Management
- Manage complex and ever-changing executive calendars, scheduling meetings, appointments, and travel
- Anticipate conflicts and proactively resolve scheduling challenges to optimise time
Communication & Correspondence
- Act as a key point of contact for internal and external stakeholders, maintaining professionalism at all times
- Draft, edit, and proofread high-level communications, reports and presentations
Meeting Coordination
- Organise and coordinate meetings, ensuring all materials are prepared and distributed in advance
- Take accurate minutes, track action points, and follow up on deliverables
Travel Management
- Coordinate global travel arrangements, including flights, accommodation, and itineraries
- Prepare and manage travel expenses
Confidentiality & Discretion
- Handle sensitive information with absolute discretion and professionalism
Project & Operational Support
- Support the delivery of projects, initiatives, and events
- Assist with ad hoc tasks to ensure the smooth running of the Directors’ offices
Relationship Management
- Build and maintain strong relationships with stakeholders across the business and externally
- Act as a professional representative of the Directors at all times
Prioritisation & Time Management
- Effectively manage multiple priorities, ensuring deadlines are met and objectives achieved
About You
You are an experienced, proactive, and highly capable Executive Assistant with a track record of supporting senior or C-level executives in a dynamic environment.
You will bring:
- Proven experience supporting board-level or C-suite executives
- Exceptional organisational skills and strong attention to detail
- Outstanding written and verbal communication skills
- High proficiency in Microsoft Office and relevant business tools
- The ability to work independently, using initiative to manage competing priorities
- A calm, professional approach with the ability to thrive under pressure
- Absolute discretion when handling confidential information
A degree (or equivalent) in business administration or a related field is advantageous but not essential.
Why Apply?
This role offers the opportunity to work at the heart of a globally respected organisation, supporting senior leadership and contributing directly to business success. You’ll be part of a collaborative and professional environment where your expertise and impact will be highly valued.
Lily Shippen is a leading Chief of Staff recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.
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