Job Title: Office Manager /PA
Location: London (Hybrid: 3- 4 days in the office, 1-2 days from home)
Salary: £45,000 -£50,000
About the Company
Our client, a leading global specialist hedge fund recruitment and advisory firm renowned for its deep market expertise, exceptional client relationships and high-calibre delivery is seeking a proactive Team Assistant. Operating at the forefront of the alternative investments sector, the firm partners with world-class hedge funds, asset managers, and investment platforms to provide industry-defining talent solutions. This is a fantastic opportunity for a driven, ambitious and highly organised Team Assistant to become an integral part of a dynamic and fast-paced environment.
Role Overview
The Team Assistant will play a critical role in supporting a busy team of consultants, ensuring smooth day-to-day operations and enabling the team to focus on high-value client and candidate work. The ideal candidate will be highly proactive, detail-oriented, confident and eager to develop, with a strong work ethic and the ability to thrive in a demanding yet rewarding setting.
Key Responsibilities
Administrative & Operational Support
- Provide comprehensive administrative support to a team of recruitment consultants.
- Manage calendars, coordinate meetings, and organise internal and external appointments.
- Prepare documents, presentations, reports, and correspondence to a high standard.
- Assist with formatting CVs, candidate profiles, and pitch materials.
- Maintain internal databases and ensure accurate record-keeping.
Process & Workflow Management
- Support the end-to-end recruitment lifecycle, including interview coordination and candidate communication.
- Track recruitment activity and maintain up-to-date pipeline information.
- Liaise with clients and candidates professionally and promptly.
Office & Team Coordination
- Ensure smooth day-to-day running of the London office on office-based days.
- Assist with travel arrangements, event scheduling, and team logistics.
- Contribute to a positive, collaborative, and high-performance team culture.
Skills & Experience Required
- Prior experience in an administrative, coordination, or support role (professional services, financial services, or recruitment exposure a bonus).
- Exceptional organisational skills with the ability to prioritise and manage multiple tasks.
- Strong written and verbal communication skills.
- High attention to detail and a commitment to accuracy.
- A proactive, solutions-focused mindset and willingness to take initiative.
- High levels of confidentiality, professionalism, and discretion.
- Confident using Microsoft Office (Word, Excel, PowerPoint) and comfortable learning new systems.
Personal Attributes
- Ambitious, motivated, and eager to grow within the role.
- Focused, reliable, and committed to delivering high-quality work.
- Confident working in a fast-paced environment with changing priorities.
- A positive, energetic individual who enjoys being a key support to a busy team.
What’s on Offer
- Competitive salary depending on experience.
- Hybrid working model: 3-4 days in the office, 1-2 days from home.
- Opportunity to develop your career within a prestigious, globally recognised firm.
- Exposure to the hedge fund and investment management industry.
- Supportive and collaborative team environment with clear progression opportunities.
Lily Shippen: Specialist Executive Assistant, PA, HR and Business Support Recruitment in London, Manchester, Cheshire and Across the UK
Lily Shippen is a specialist recruitment agency placing exceptional Executive Assistant (EA), Personal Assistant (PA), Private PA, Chief of Staff, Office Manager, Operations Manager and Virtual Assistant (VA) professionals, alongside a dedicated HR recruitment practice spanning HR Assistant, HR Advisor, HR Manager, HR Business Partner and Head of HR roles. We recruit across London, Manchester, Cheshire and nationwide, connecting outstanding people with the businesses that value them.
Our roles cover permanent, temporary and fixed term contracts across business support, office management and HR at all levels. Whether you are hiring an Executive Assistant in Manchester, an HR Business Partner in London or a Chief of Staff anywhere in the UK, or you are a candidate searching for your next EA, PA, business support or HR opportunity, Lily Shippen is the team to talk to.
With a strong presence in both London and Manchester and a reputation built on more than 300 five star reviews, we are trusted to get business support and HR recruitment right. Search our latest EA, PA, Chief of Staff and HR jobs or register your CV at lilyshippen.co.uk
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