Personal Assistant

Job Title: Assistant to Director

Location: Saudi Arabia

Salary: £40,000-£70,000 DOE

About the Opportunity

Do you have exceptional attention to detail and enjoy working in a fast-paced, global environment?

Join one of the world’s leading energy companies and become part of an organisation renowned for innovation, operational excellence, and investment in its people. They offer a competitive compensation package, outstanding benefits, and the opportunity to support senior leadership within a dynamic international business.

They are seeking an experienced Assistant to Director to provide executive-level administrative support across a range of corporate and operational functions. Successful candidates may be assigned to departments including Operations, Human Resources, Finance, Legal, Technology, Corporate Services, or other business units.

Position Summary

The Assistant to Director plays a critical role in ensuring the smooth and efficient operation of the Director’s office. This position requires a highly organised, proactive professional who can manage competing priorities, maintain strict confidentiality, and deliver exceptional administrative support in a demanding executive environment.

Key Responsibilities

As the successful candidate, you will:

• Provide high-level confidential administrative and executive support to senior management.
• Manage complex calendars, appointments, meetings, and scheduling across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodation, visas, transportation, and expense reporting.
• Prepare, edit, proofread, and manage confidential correspondence, reports, presentations, and official documentation.
• Compile and analyse statistical data and prepare executive reports and presentations.#
• Organise meetings, prepare agendas, record minutes, and monitor follow-up actions.
• Maintain accurate electronic and physical filing systems.
• Liaise professionally with internal stakeholders, government agencies, and external partners.
• Support office administration and contribute to continuous improvement of administrative processes.
• Handle sensitive information with the highest level of discretion and professionalism.
• Undertake additional administrative duties as assigned by senior management.

Minimum Requirements

To be considered, you should possess:

• A minimum of 5 years’ continuous experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting senior executives.
• Proven experience providing high-level executive support within a large corporate or multinational organisation.
• Excellent organisational skills with the ability to manage multiple priorities simultaneously.
• Strong attention to detail and a commitment to delivering high-quality work.
• Outstanding written and verbal communication skills in English.
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent typing, document formatting, and presentation preparation skills.
• The ability to work independently, exercise sound judgement, and maintain confidentiality.
• A proactive, adaptable, and service-oriented approach with the ability to perform effectively under pressure.

Preferred Qualifications

• Experience supporting executive leadership within the energy, oil and gas, engineering, or other multinational industries.
• Experience coordinating international travel and executive-level meetings.
• Familiarity with enterprise systems such as SAP or other corporate administrative platforms.

What They Offer

• Competitive tax-efficient compensation package.
• Comprehensive medical and healthcare benefits.
• Generous annual leave entitlement.
• Professional development and training opportunities.
• Career progression within one of the world’s leading energy organisations.
• Exposure to international projects and senior leadership.
• A collaborative, diverse, and inclusive working environment.

Please note: Relocation assistance is available for successful candidates where applicable. However, relocation support is not provided for spouses, partners, or other accompanying family members.

Lily Shippen: Specialist Executive Assistant, PA, HR and Business Support Recruitment in London, Manchester, Cheshire and Across the UK

Lily Shippen is a specialist recruitment agency placing exceptional Executive Assistant (EA), Personal Assistant (PA), Private PA, Chief of Staff, Office Manager, Operations Manager and Virtual Assistant (VA) professionals, alongside a dedicated HR recruitment practice spanning HR Assistant, HR Advisor, HR Manager, HR Business Partner and Head of HR roles. We recruit across London, Manchester, Cheshire and nationwide, connecting outstanding people with the businesses that value them.

Our roles cover permanent, temporary and fixed term contracts across business support, office management and HR at all levels. Whether you are hiring an Executive Assistant in Manchester, an HR Business Partner in London or a Chief of Staff anywhere in the UK, or you are a candidate searching for your next EA, PA, business support or HR opportunity, Lily Shippen is the team to talk to.

With a strong presence in both London and Manchester and a reputation built on more than 300 five star reviews, we are trusted to get business support and HR recruitment right. Search our latest EA, PA, Chief of Staff and HR jobs or register your CV at lilyshippen.co.uk