Virtual Executive Assistant

Job Title: Virtual -Executive Assistant

Location: Fully Remote (UK time zone)

Hours: 30–40 hours per week, spread across all days where necessary

Salary: £28–£34 per hour (depending on experience)

Contract: Perm – part time

Our client

Our client is a a leading investment search firm specialising in senior-level appointments across private equity, venture capital, asset management and related financial services sectors. They pride themselves on their deep market knowledge, research-driven approach and long-term client partnerships.

As they continue to grow, they are seeking a highly organised and proactive Virtual Executive Assistant to support senior leadership and ensure the day-to-day operations of the business run seamlessly.

Role Overview

You’ll act as the organisational backbone of the firm — providing high-level executive, administrative and operational support to our partners and consultants. The ideal candidate will be comfortable working autonomously in a fast-paced environment, have exceptional attention to detail  and ideally bring previous recruitment or executive search experience.

Key Responsibilities

Executive Support

• Manage complex and dynamic diaries across multiple time zones.
• Schedule and coordinate internal and external meetings, interview

Operational & Administrative

• Maintain accurate records, databases, and CRM systems (e.g., Invenias, Bullhorn, or similar).
• Track pipeline progress, candidate submissions, and client deliverables
• Support proposal preparation and pitch materials.
• Liaise with clients, candidates, and external stakeholders in a professional, timely manner.

Communication & Coordination

• Assist in managing inboxes, drafting responses, and prioritising correspondence.
• Support creation of reports, presentations, and client updates.
• Ensure all communication reflects the firm’s professional brand standards.

Recruitment Project Support (Preferred)

• Conduct light candidate research and data entry into CRM systems.
• Manage interview scheduling and candidate communication.
• Coordinate reference checks and candidate documentation.

Key Skills & Experience

Essential:

• Proven experience as an Executive Assistant, Personal Assistant or Operations Coordinator.
• Strong organisational and multitasking skills with the ability to prioritise effectively.
• Excellent written and verbal communication.
• High attention to detail and commitment to accuracy.
• Strong proficiency with Microsoft Office / Google Workspace, Zoom and CRM systems.
• Self-starter who thrives working independently with minimal supervision.

Preferred:

• Experience in recruitment, executive search, or professional services (e.g., consulting, financial services).
• Familiarity with candidate management platforms (Invenias, Bullhorn or similar).
• Understanding of client/candidate life cycles in an executive search environment.

What They Offer

• Competitive hourly rate (£28–£34 per hour, depending on experience).
• Fully remote working with flexible scheduling.
• Opportunity to work closely with senior executives in a high-performance environment.
• Exposure to the investment and executive search industries.
• A collaborative, respectful and growth-oriented culture.