Posted on March 26, 2024
Executive Assistant City of London £35000 - £40000 per year Permanent

Emma Hulbert

Senior Principal Consultant

A fantastic opportunity has arisen for a Team Executive Assistant to join a reputable accountancy firm based in stunning offices in London on a permanent basis. The position will be based near Charing Cross. 

This role would suit someone with previous professional services experience, ideally within the accountancy industry who is looking to join a welcoming and collaborative company who look after their staff.

This role will be office based for the first few months, with hybrid working offered after this. 

As an Executive Assistant reporting directly to the Partners and working closely with other members of the team, you will undertake duties such as:

  • Managing diaries, using initiative to anticipate and resolve any conflicts which may include sensitivity to personal diary arrangements.
  • Booking travel arrangements, ensuring efficient use of time and minimal expenditure.
  • Arranging meetings, internally and externally, including Microsoft Teams calls.
  • Screening and directing phone calls and distributing correspondence promptly.
  • Actioning e-mails and managing inboxes as required by Partners, this may include assisting with client liaison on behalf of Partners & Team, where you will be required to take ownership of enquires, resolving or forwarding as appropriate.
  • Letter and report drafting from template documents.
  • Formatting of information for internal and external communication – memos, emails, presentations and reports and ensuring production of high-quality accurate documents according to brand templates.
  • Organising and assisting at a range of internal and external events & liaising with marketing manager.
  • Updating information on CRM as required.
  • Delivering a consistently high standard of EA duties as required e.g. timesheets, expenses, post, stationery/IT requesting/ordering.
  • Raising invoices on instruction from the team and dispatching to clients when required.
  • Providing support to Senior Executive Assistant as required.

Person specification:

  • Previous experience within a similar role working in a medium/large fast-paced corporate environment, specifically within professional services. 
  • Previous experience of working in an audit/financial services firm would be preferential but not necessary.
  • Confident and personable
  • Team player
  • Ability to prioritise workload and work with different personality
  • Intermediate to advanced skills in Microsoft Word, PowerPoint, Excel, Outlook, Teams.
  • Accurate typing skills min. 60-70 wpm.
  • Flexibility required to work outside of normal office hours when circumstances arise

This is a brilliant opportunity to join a highly regarded organisation with a low turnover of staff. 

It is a 35 hour working week, with salary up to £40,000 per annum (DOE) plus benefits. 

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistants, Executive Assistants, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.