A fabulous opportunity has arisen for an exceptional Executive Assistant to support the CEO of a global communications business. The role will see you managing diaries and schedules, organising meetings, preparing meeting materials and minutes, coordinating travel, events and more!

This busy, varied and interesting role is perfectly suited suited to an Executive Assistant with an ability to work flexibly and proactively, building strong working relationships with the wider EA team and global colleagues.

This role is a 10 month fixed term contract and offers a mixture of remote and office-based working; 3 days a week in the office and when the CEO is travelling to the UK.

Responsibilities will include:

• Flawless execution of confidential administrative activities, with a high attention to detail, organisation, and process.
• Proactively manage and maintain diaries including scheduling meetings across time zones and co-ordinating movements.
• Arrange all meetings including regular line management meetings, business planning and management meetings, board meetings and company wide meetings. Attend meetings, help create agendas, collate supporting documents, minutes and note accurate actions, and prepare comprehensive meeting summaries.
• Coordinate travel arrangements, including flights, accommodation, visas, itineraries and transportation.
• Track travel and maintain log of Chairman & CEO movements.
• Expense submission.
• Coordinate performance management review and probation processes for Chairman & Group CEO, and Head, Global Operations, and designated line reports, arranging meetings and ensuring paperwork is completed in a timely manner.
• Assisting with other private & confidential issues where appropriate.
• Manage all sensitive information and documents with the utmost discretion and confidentiality.
• Coordinate the production and distribution of various weekly/monthly reports.
• Prepare and edit presentations for business meetings, reports and correspondence as required.
• Chair the Social Committee to help plan and execute internal and external events, including social, wellness, charitable events.
• Willingness to assist with administrative duties and projects as required.
• Ability to travel to HQ or other destinations to support with key business meetings or other events.

Person specification:

• A minimum of 5 years’ experience in a similar role
• High attention to detail and expert organisational skills
• Excellent written and verbal communication skills
• Advanced IT skills Initiative, resourcefulness and plenty of team spirit
• Working with discretion and maintaining confidentiality
• Professionalism and flexibility in a fast paced environment

Salary - £55,000 - £60,000 (depending on experience)

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.