A fabulous opportunity has arisen for a PA to join a prestigious design practice in South West London. Supporting at Partner level (6) this is a busy and demanding role with full responsibility for overall support and administrative coordination of the department.

This hugely successful and prestigious business is looking for a confident, professional and proactive PA who is excited to work proactively and on their own initiative.

Responsibilities will include:

• Diary management,  using initiative to make considered judgements when juggling multiple demands/changing priorities
• Act as the internal and external first point of contact, gate-keeping as required
• Co-ordinate complex travel arrangements including passport and visa assistance as required
• Effectively and efficiently manage telephone calls, emails and other correspondence 
• Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation material
• Maintaining and updating the database
• Assisting with research and reports
• Providing administrative support including financial administration, management of expenses and filing, typing and editing documents

Experience/Skills:

• Ideally 2-3 years’ previous experience of working in a Personal Assistant role at senior level
• Shipping / customs experience or an interest is desirable
• Expert organisational skills
• An ability to work in a deadline driven environment 
• Excellent attention to detail
• Outstanding communication skills skills and an ability to build strong working relationships with internal and external stakeholders

This role will pay up to £33,000 plus benefits.

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistants, Executive Assistants, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.