Posted on March 18, 2024
Part-time Executive Assistant Birmingham £30000 - £35000 per year Permanent

Sophie Healey


Seeking an experienced Executive Assistant to join a thriving small business in the Health and Wellness industry on a part-time basis. 

This is a varied role, you will work closely with the Founder and  oversee the business's day-to-day administrative and operational functions.

As a multi-talented problem solver, you enjoy lending your expertise to execute, organise and streamline the business's day-to-day operations while keeping an eye on efficiency, growth, and process improvement.

This is a predominantly remote role, however you must be able to commute to Birmingham as you will be required to attend meetings and events. 

Responsibilities include;

  • Client support through following up with potential clients, arranging consultations, and ongoing client communication
  • Update the client management system as needed, ensuring GDPR compliance
  • Schedule academy and mastermind virtual and in person events , coordinate, plan events
  • Collaborate and lead on coordination of projects with other members of the team and outside contractors ensuring smooth project completion through effective communication and coordination – Monday.Com
  • Daily, proactive inbox management, prioritising
  • Calendar management
  • Proactively manage and update social media platforms, specifically LinkedIn and Instagram, to enhance the company's online presence, engage with the audience, and promote brand awareness
  • Travel arrangements, including booking hotel and flights
  • Set up email lists, update and send out newsletters within Kajabi website
  • Support with Keynote presentations, PowerPoint
  • Simple graphic updates in Canva
  • Set up invoices inside Xero
  • Basic updates to the website (Kajabi alongside team)
  • Occasional personal administrative tasks
  • Appropriate Use of AI
  • Continued update of policies and procedures

Person specification; 

  • Ability to take ownership of tasks and proactively think through what is needed to execute
  • Proven experience in social media management, specifically LinkedIn and Instagram
  • Understand or be willing to learn GDPR compliance and data protection
  • Experience working with high-end, professional clients preferred
  • Solution-oriented with the ability to problem solve
  • Efficiency-minded with an eye toward streamlining the business
  • Interest in the sports, medical, or nutrition industry a plus
  • Enjoys being the administrative overseer and operator in a business
  • Extremely organised and detail-oriented
  • Excellent communication skills
  • Forward thinking, solution focused, ability to prioritise according to changing needs
  • Online Business Manager qualification desirable or relevant alternative
  • At least 5 years administrative experience
  • Reliable internet connection
  • Reliable and distraction-free work environment
  • Willingness to meet the founder in the Birmingham office once or twice a month
  • Regular travel to Academy events

Amazing opportunity to join a dynamic team and play a pivotal role in driving the success of the business, where your expertise and dedication will be valued and rewarded.

Salary up to £35,000 full-time equivalent, pro rata for part-time hours. Enjoy the flexibility of choosing your preferred days and hours to suit your schedule!

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.