Posted on April 19, 2024
Personal Assistant Greater Manchester £35000 - £45000 per year Permanent

Emma Hulbert

Senior Principal Consultant

An exciting opportunity has arisen for an experienced Executive Assistant to join a forward-thinking pharmaceutical company based in stunning offices in Manchester city centre on a permanent basis.

This is a brand new role supporting an influential Chief Commerical Officer, within a fast-paced, dynamic and friendly company.

This is a hybrid role, with typically 2 days in the office, the rest from home. The position will suit a proactive, self-starter with previous experience supporting at a senior/C-suite/Board level.

Duties will include:

Administrative Support:

  • Managing calendars, schedules, and appointments.
  • Arranging and coordinating travel itineraries, accommodation, and logistics.
  • Preparing and organising documents, reports, presentations, and other materials for meetings and presentations.
  • Handling expense reports, invoices, and other financial documents with accuracy and attention to detail.

Communication and Liaison:

  • Serving as a primary point of contact for internal and external stakeholders, including clients, partners, and vendors.
  • Managing emails, phone calls, and correspondence, ensuring timely responses and appropriate prioritisation.
  • Facilitating effective communication within the commercial team and across other departments within the organisation.
  • Drafting, proofreading, and editing correspondence, memos, and other written communications as necessary.

Meeting Coordination and Support:

  • Organising and coordinate meetings, conferences, and events, including scheduling, logistics, and agenda preparation.
  • Attending meetings as required, recording minutes, and distributing follow-up action items to relevant stakeholders.
  • Preparing meeting materials, including presentations, reports, and briefing documents, ensuring accuracy and completeness.

Project Assistance:

  • Providing support for commercial projects, including research, data analysis, and documentation.
  • Assisting in the coordination and implementation of project plans, tracking progress and milestones.
  • Collaborating with cross-functional teams to ensure project objectives are met within established timelines and budgets.

Confidentiality and Discretion:

  • Handling sensitive and confidential information with the utmost discretion and professionalism.
  • Maintaining confidentiality regarding business strategies, financial data, and other proprietary information.
  • Exercising sound judgment and discretion in all communications and interactions.

Continuous Improvement:

  • Identifying opportunities for process improvements and efficiency enhancements within the commercial function.
  • Proactively seeking ways to streamline administrative processes and enhance overall effectiveness.

Person Specification:

  • Proven experience as an executive assistant or personal assistant, preferably in a commercial or business environment.
  • Excellent organisational skills with the ability to prioritise tasks and manage multiple deadlines effectively.
  • Strong communication skills, both written and verbal, with a high level of professionalism and diplomacy.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to work independently with minimal supervision and as part of a team.
  • Flexibility and adaptability to changing priorities and dynamic work environments.
  • Ability to speak an additional European language a bonus but not a requirement.

This is a brilliant opportunity to join a reputable organisation that encourage collaboration and growth. You will be part of a friendly and welcoming environment and be able to add real value.

Salary is up to £45,000 per annum (DOE) plus benefits.

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.