Executive Assistant 

 

 

EA JOB SPEC

 

This Executive Assistant job description template has been created to assist clients with the hiring of temporary or permanent Executive Assistants.

EA Job Description


Key responsibilities: 

  • Complex diary management to C-Suite executives, including acting as the first point of contact and fielding all enquiries 

  • Minute taking and attending board meetings 

  • Following up on board meeting actions 

  • Coordinating with board members and supporting them where necessary 

  • Managing projects and following up with team members 

  • Liaising with other staff members on behalf of senior management 

  • Organising events 

  • Solving simple IT issues

  • Preparing and delivering monthly reports

  • Coordinating internal and external meetings 

  • Email management - responding in a timely manner, actioning or passing on to a relevant team member in a timely fashion 

  • Establishing relationships with suppliers and using negotiation skills to ensure contracts are competitive 

  • Overseeing expenses 

  • Processing expenses 

  • Producing detailed itineraries 

  • Overseeing the running of the office and ordering supplies 

  • Liaising with other EAs/PAs within the business 

  • Booking taxis, hotels and couriers 

  • General administration and Executive Assistant duties 

Skills required:

  • Diary management experience 

  • At least three years' experience in a similar Executive Assistant role 

  • Good working knowledge of MS Office

The ideal candidate will:

  • Have the ability to work to tight deadlines, in an everchanging environment 

  • Be confident and articulate when speaking to clients 

  • Have a high standard of written English 

  • Be an excellent multi-tasker 

  • Have an incredibly high standard of professionalism

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