EA Job Description

This Executive Assistant job description template has been created to assist clients with the hiring of temporary or permanent Executive Assistants.

Executive Assistant Job Spec

Key responsibilities:

Complex diary management to C-Suite executives, including acting as the first point of contact and fielding all enquiries
Minute taking and attending board meetings
Following up on board meeting actions
Coordinating with board members and supporting them where necessary
Managing projects and following up with team members
Liaising with other staff members on behalf of senior management
Organising events
Solving simple IT issues
Preparing and delivering monthly reports
Coordinating internal and external meetings
Email management - responding in a timely manner, actioning or passing on to a relevant team member in a timely fashion
Establishing relationships with suppliers and using negotiation skills to ensure contracts are competitive
Overseeing expenses
Processing expenses
Producing detailed itineraries
Overseeing the running of the office and ordering supplies
Liaising with other EAs/PAs within the business
Booking taxis, hotels and couriers
General administration and Executive Assistant duties

Skills required:

The ideal candidate will:

What is an Executive Assistant?

Oxford Languages defines an "Executive Assistant" as “a person employed to assist a high-level manager or professional with correspondence, appointments and administrative tasks”. The role has often been misrepresented, as it has here, as a purely administrative or secretarial support function, covering tasks such as diary and expense management and the typing of correspondence. In reality, however, for those businesses that truly recognise the value of their Executive Assistants, the role is much more comprehensive and is pivotal to the success of not only the executive team but the business as a whole.
How do you recruit an Executive Assistant?
How much does it cost to recruit an Executive Assistant?

Executive Assistant salaries can range depending on location, responsibilities and the level of experience that you are looking for. In London, EA salaries range from £45,000 - £60,000 for permanent roles, with contract rates of £22 - £30 per hour. Whereas, in Manchester, permanent EA roles typically attract salaries of circa £35,000 - £40,000 with temporary rates coming in at £17 - £20 per hour.