Executive Assistant
Location: Blackburn and Manchester (Hybrid Working)
Salary: £40,000 per annum (DOE) plus benefits
An exciting opportunity has arisen for an Executive Assistant to join a global textile manufacturer, supporting the Director of their UK Head Office. We are looking for a dynamic and experienced Executive Assistant who will be an integral part of the team, working closely with the senior team in the UK and internationally.
This role would suit someone who is proactive, strategic, and business-minded, looking for a position where they can be a true extension of the person they support.
This full-time, permanent role is based in Blackburn initially, with plans to relocate to new offices in Manchester. Flexibility to work from both locations is essential. This hybrid role is in line with business needs and may involve national and international travel.
Key Responsibilities
- Providing complete confidential administrative and Executive Assistant support to the Director.
- Diary management.
- Managing the Director’s inbox, responding on their behalf and handling routine tasks.
- Providing ad hoc personal support as required.
- Attending key meetings and assisting with projects.
- Supporting the Director to ensure priorities are met within given timescales.
- Organising complex national and international travel and accommodation.
- Coordinating meetings across time zones via Teams, at office locations, or external sites.
- Organising client and team events.
- Preparing supporting documentation and presentation materials for meetings and managing follow-up actions.
- Taking and distributing minutes from meetings.
- Supporting the team with various administrative tasks and ad hoc projects.
- Producing documents, including PowerPoint presentations, letters, and reports.
- Completing and processing expenses and other finance tasks.
Person Specification
- Proven experience as a Personal Assistant or Executive Assistant.
- Advanced computer literacy with excellent speed and accuracy; strong knowledge of MS Office suite preferred.
- Exceptional organisational skills.
- Ability to work under pressure and meet tight deadlines, with flexibility to adjust working hours when needed.
- Proven ability to develop effective working relationships with colleagues at all levels internally and externally.
- High levels of confidentiality and trustworthiness.
- A proactive approach and willingness to take on tasks both big and small.
- Bright and confident personality.
- Willingness to travel nationally and internationally as required.
- Ability to work unsupervised and take initiative.
This varied role requires a proactive individual with excellent organisational skills and attention to detail.
Why Join?
This is an exciting opportunity to work closely with a global leader in the textile industry, contributing to their success and gaining valuable experience in an international environment.
Compensation and Benefits
- Salary of £40,000 per annum (DOE).
- Comprehensive benefits package.
Lily Shippen is a leading business and executive support recruitment agency in the UK, specialising in connecting exceptional talent with businesses across various industries. Our expertise includes recruiting Personal Assistants, Executive Assistants, Private PAs, Office Managers, and Chief of Staff positions. We work with businesses ranging from global corporations to start-ups, supporting founders, executives, and private households.
Our recruitment services cover temporary, permanent, and fixed-term contract roles across the UK, including Manchester, Blackburn, London, Birmingham, Leeds, and Bristol. Additionally, we recruit for remote and international positions, offering tailored solutions to suit specific business needs.
As experts in executive support recruitment, we also specialise in providing top-tier secretarial, administrative, and business support talent to sectors such as finance, legal, real estate, and manufacturing. Whether you’re seeking to hire a highly organised PA, an experienced Office Manager, or a Chief of Staff to streamline your operations, Lily Shippen can help you find the perfect fit for your business.