Personal Assistant
Location: Manchester City Centre (Hybrid Working)
Salary: Up to £32,000 per annum (DOE) plus benefits and bonus
A fantastic opportunity has arisen for a Personal Assistant to join a friendly and well-respected property company based in Manchester City Centre on a permanent basis. Known for their low staff turnover and employee-focused culture, this organisation is recognised as a great place to work.
This hybrid role offers the chance to support a busy team in a collaborative and supportive environment, working closely with other PAs across the business.
Key Responsibilities
- Proactive diary management (multiple calendars) and organisational support.
- Preparing and collating documents, including letters, agendas, board reports, meeting papers, and checklists.
- Organising internal and external meetings, including booking meeting rooms and coordinating Microsoft Teams calls.
- Setting up and troubleshooting equipment for video conferences.
- Preparing in-house PowerPoint presentations in line with brand guidelines.
- Attending meetings and taking minutes/actions as required.
- Managing document storage, legal document execution, and maintaining a library of completed documents.
- Updating scheme databases, budget and cost trackers.
- Booking travel and accommodation.
- Processing expenses and mileage claims using an online management system.
- Managing inboxes and responding to emails on behalf of the team.
- Organising events for the company/team and networking occasions.
- Sharing and promoting improved ways of working to enhance team efficiency.
- Managing professional subscriptions and tracking CPD hours for the team.
- Answering calls, taking messages, and providing switchboard cover when required.
- Handling incoming and outgoing post.
- Supporting with IT queries and troubleshooting, including use of Office 365 apps.
- Setting up and maintaining Microsoft Teams for collaboration projects and facilitating document sharing.
Person Specification
- Proven experience as a Personal Assistant, ideally in a busy and professional environment.
- Excellent proficiency in Microsoft Office, including Teams, Word, Excel, and PowerPoint.
- Highly proactive and able to take ownership of tasks with a solutions-focused approach.
- Professional, personable, and approachable with the ability to build relationships at all levels of seniority.
- Strong organisational skills and the ability to remain calm under pressure.
- A team player with a can-do attitude and a willingness to go the extra mile.
Why Join?
This is an exciting opportunity to work for a reputable organisation known for their welcoming culture and collaborative environment. You’ll have the chance to contribute to a high-performing team and develop within a recognised great place to work.
Compensation and Benefits
- Salary up to £32,000 per annum (dependent on experience).
- Comprehensive benefits package and bonus scheme.
Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit a broad range of HR positions and connect businesses with exceptional talent. Our expertise extends to secretarial recruitment, ensuring you can hire a Personal Assistant with the skills needed to drive your business forward.
We recruit for various roles, including Executive Assistants, Personal Assistants, Private PAs, Office Managers, and Chief of Staff positions, as well as supporting founders, businesses, celebrities, and private households. Our recruitment services span the UK, including Manchester, London, Birmingham, Leeds, and Bristol, and we also recruit for international and remote roles.