Senior Portfolio Administrator – FTSE 250 Organisation – Hybrid Role
We are delighted to partner with a reputable FTSE 250 organisation to recruit an experienced Senior Portfolio Administrator. This is a fantastic opportunity to play a key role in supporting the Portfolio Management team in the effective and efficient management of their property estate.
This hybrid position offers a mix of team collaboration and flexible working, making it ideal for someone with previous administrative experience who is personable, highly organised, and detail-oriented.
Key Responsibilities
- Maintain and update the property database and relevant spreadsheets with property, tenant, and unit changes.
- Schedule, monitor, and prepare inspection documentation; book inspections for Property Managers.
- Arrange and track third-party inspections, including valuations and rent reviews.
- Monitor and update statutory documentation for landlord and tenant responsibilities.
- Handle tenancy rent review administration and assist with service charge reports upon approval.
- Raise rent and insurance charges with the Finance team.
- Highlight overdue Health & Safety issues and ensure compliance.
- Perform general administrative duties, including handling post, newsletters, strategy report updates, Land Registry enquiries, contracts, leases, and booking meeting rooms.
- Take minutes, prepare meeting documentation, and manage projects.
- Manage and oversee insurance processes, including obtaining quotes, arranging cover, and handling claims.
- Line management of two administrators, providing support and cover when needed.
- Provide Reception cover as and when required.
Person Specification
- Experience: Previous line management experience is essential; property management experience is desirable.
- Skills:
- Proficiency in Microsoft Office packages.
- Strong organisational and time management skills.
- Excellent attention to detail and accuracy.
- Effective communication skills, with the ability to liaise with professionals across various disciplines.
- Familiarity with property management IT systems (e.g., Landmark) is advantageous.
- Attributes:
- Team player with the ability to use initiative.
- Proactive and reliable, with a focus on delivering high-quality work.
Details and Benefits
- Contract: Permanent, full-time position.
- Working Arrangement: Hybrid role, with a mix of office and remote working.
- Salary: Competitive, depending on experience (DOE).
- Benefits:
- Join a highly regarded organisation with a fantastic culture that values and supports its employees.
- Comprehensive benefits package.
Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit for a wide range of roles, including Portfolio Administrators, Property Managers, Executive Assistants, Office Managers, HR Professionals, and more, connecting businesses with exceptional talent.
Our expertise includes supporting property management teams in London, Manchester, Birmingham, Leeds, Bristol, Sheffield, and beyond. Whether you’re hiring for temporary, permanent, or fixed-term contracts, we specialise in matching businesses with outstanding candidates who excel in organisational and administrative roles. Let us help you find the perfect fit for your organisation.