A dynamic opportunity has arisen for an Executive Assistant and Operations Manager to join an incredible organisation that is making waves in their industry.
This is an amazing chance to be part of a thriving business, where you will be the linchpin, helping elevate the organisation to new heights. Working closely with the Founder, you will be instrumental in driving the growth and success of the business. 

Executive Assistant and Operations Manager
Location: City of London
Salary:  £45,000 per annum. Full Time. Hybrid
Contract: Permanent
 
This role combines elements of executive assistance and operations management, offering a unique opportunity to make a significant impact and rapidly advance your career. The role will be tailored around the individual's strengths but will include the following responsibilities:
 
Executive Assistant/Operations Responsibilities:
 

• Diary Management: Efficiently manage the Founder's and team's calendars, scheduling appointments, meetings, and events to optimise time management and productivity.
• Meeting Coordination: Arrange and coordinate meetings, both internally and externally, including setting up conference calls, booking meeting rooms, and preparing necessary materials.
• Project Coordination: Liaise with clients and candidates throughout the search process, scheduling interviews, providing updates, and ensuring a seamless experience.
• Documentation Preparation: Create client-ready documentation such as project proposals, status reports, and presentations to support business development efforts.
• Content Creation & Social Media: Develop engaging content for various marketing channels, including social media platforms, newsletters, and blog posts, to increase brand visibility and engagement.
• Branding: Assist in maintaining and evolving the company's brand identity across all marketing materials and communications.
• Presentation Development: Design and create compelling pitch decks and presentations to support sales and marketing initiatives.
• HR Issue Management: Address and resolve HR-related inquiries and issues from employees, providing guidance to maintain a positive work environment.
• Culture Building: Contribute to fostering a positive company culture by organising team-building activities and celebrations.
• Process Improvement: Identify opportunities to streamline and enhance internal processes and workflows to increase efficiency and productivity..
• Meeting Facilitation: Organise and lead team meetings, ensuring effective communication on goals and project updates.
• Invoicing: Prepare and send invoices to clients accurately and on time, tracking payments and following up on outstanding balances.

Requirements:

Experience:
A minimum of 5 year’s senior level EA/Operations experience  preferably in a fast-paced blue chip company.

Skills:

• Adaptability to shifting priorities and changing business needs.
• Enthusiastic, flexible, and approachable demeanour
• Strong interpersonal skills and the ability to collaborate with various teams.
• Positive attitude and strong work ethic.
• Excellent written and verbal communication with attention to detail.

Attributes:

• A proactive, can-do attitude with adaptability in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong interpersonal skills and the ability to build relationships at all levels.

 This is an excellent opportunity to join a fast-paced and dynamic firm in the heart of London City Centre, offering the chance to work in a professional, high-performing environment. With a strong focus on growth and innovation, our client provides an exciting setting for an exceptional Executive Assistant/Office Manager looking to gain exposure to the Executive search sector. You’ll be working alongside a collaborative and driven team, supporting key business functions and ensuring smooth day-to-day operations. This role is perfect for someone eager to grow with a market leading company in a thriving industry,
 
Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
 
We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.