Our client, a privately owned, UK based Investment and Development Management business, with a focus on Operational Real Estate sectors is seeking a flexible, dynamic and highly proactive EA/Ops Assistant to support the CEO and senior Team. Founded in 2011, the company has raised and invested over £1bn through Indirect Funds and Direct Single Accounts across the UK and The Netherlands. They are looking for this new addition to join the team (EA/Ops) to support their CEO in his pivotal role and to ensure the smooth running of the office.

Location: Central London
Salary:  £50,000- £55,000 per annum. Full Time. Hybrid 3 days in the office
Contract: Permanent

This is a unique and exciting opportunity for a driven and versatile individual to play a pivotal role in shaping the company’s operations, ensuring seamless executive support, and managing the office environment. You will act as the right-hand person to the CEO, driving efficiency, overseeing day-to-day business operations and fostering a productive and organised office culture.

EA Responsibilities:

• High level support: Manage the Senior Team’s (CEO, Chairman, CIO) calendars, prioritising and scheduling meetings, appointments, reservations and travel arrangements.
• Communication management: Handle correspondence, draft emails and prepare documents on behalf of the CEO including reports, presentations and correspondence for internal and client use.
• Meeting coordination: Booking meeting rooms and prepare agenda (and follow up on action points.
• Confidentiality & discretion: Handle sensitive information with absolute confidentiality and professionalism.

Operations Assistant Responsibilities:

• Process improvement: Help Identify and implement more efficient administrative processes.
• Project coordination: Support the delivery of internal projects, tracking progress and managing timelines.
• Data management: Help maintain and organise company admin records, reports and documentation.
• Basic financial admin: Support with invoice processing, expense tracking, and liaising with the finance team.
• Risk & compliance: Identify opportunities for improvement to regulatory standards and identify potential breaches of internal controls.

Office Management Responsibilities:

• Office administration: Ensure the smooth running of the office, overseeing supplies, facilities, invoices, subscriptions, liaising with Fora and IT coordination (with external IT providers).
• HR coordination: Manage HR administration, including employee records, onboarding, and coordinating with external HR providers.
• Culture & engagement: Foster a positive workplace culture by organising team events (internal & external) and initiatives.
• Facilities management: Oversee contracts, maintenance, and liaise with suppliers to ensure a functional and professional office environment.
• Health & safety compliance: Ensure the business adheres to H&S regulations and policies.

Requirements:

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior executives.
• Strong organisational skills, with the ability to multitask and prioritise effectively in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information with discretion and professionalism.
• High level of initiative and ability to work independently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools (e.g., Google Workspace, Zoom).
• Experience in the Real Estate, Entrepreneurial, Investment Management or Asset Management sectors is an advantage but not essential.

Skills & Qualifications:

• Proven 3 years + experience as an Executive Assistant/Ops and Office Management.
• Excellent communication skills both written and verbal.
• Adaptability to shifting priorities and changing business needs.
• Enthusiastic, flexible and approachable demeanour.
• Strong interpersonal skills and the ability to collaborate with various teams.
• Strong attention to detail.

Attributes:

• A proactive, can-do attitude with adaptability in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong interpersonal skills and the ability to build relationships at all levels.

This is an excellent opportunity to join a fast-paced and rapidly growing business. With such a strong focus on growth and innovation, our client provides an exciting setting for an exceptional EA/Ops Assistant looking to gain exposure across the Real Estate sector. You’ll be working alongside a collaborative and driven team, supporting key business functions and ensuring smooth day-to-day operations. This role is perfect for someone eager to grow with a market leading company in a unique industry.
 
Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
 
We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.