Our client is a creative PR agency with clients in the entertainment, hospitality, arts and culture sectors. They are looking for an Executive and Office Assistant to support their MD and the office as a whole.

Executive/Office Assistant

Central Manchester office

21 hours per week – flexible hybrid working arrangements

£40 to £42K FTE per annum (factored based on 21 hours per week)

Consultant: anna@lilyshippen.co.uk - Please direct all enquiries relating to this role to Anna

About the Role:

Seeking a highly organised, proactive Executive Assistant/Office Assistant to support the MD and their team in a busy and fast-paced environment. A “can do” attitude is essential, with the ability to prioritise, support and implement processes wherever necessary.

Based in the Northern Quarter of Manchester, this role will provide high-level administrative support. The successful candidate will be exceptional at managing a busy schedule and office processes. In addition, you will act as a trusted partner to help the MD manage time and priorities effectively.

Having the right person in this role will ensure the business can take its next steps and you will be an integral part of that journey.

Key Responsibilities:

• Provide comprehensive administrative support to the MD, including proactive diary management and inbox management
• Supporting with meetings in terms of agendas, minutes and follow up action points
• Provide financial administration support which will include managing/chasing/logging invoices and internal/external expenses coordination
• Implementing new office systems/processes to improve the organisation of essential business documentation
• Design and implement office policies
• Support the wider term with administrative needs and anticipate where you can help
• Carry out some family/personal work for the MD when necessary
• Be prepared to take on whatever needs doing, you will be the lynchpin for the team

Required Experience:

• Proven experience as an Executive Assistant and team support
• Experience in a creative/marketing/PR agency would be a great advantage
• A proven track record of implementing processes and policies from scratch
• Experience of managing financial administration in a work environment
• Exceptional calendar and time management skills, with strong attention to detail and a proactive mindset
• Outstanding written and verbal communication skills, with the ability to take accurate minutes and communicate effectively at all levels
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• A warm, calm and helpful approach in all that you do
• Enjoy working in a fast paced and lively office environment

Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.

We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a creative environment, we would love to hear from you.