Job Title: Executive Assistant (Part-Time)

Location: Birmingham (Remote with On-Site Meetings)

An exciting opportunity has arisen for an experienced Executive Assistant to join a thriving small business in the Health and Wellness industry on a part-time basis.

This varied role will involve working closely with the Founder to oversee the business's day-to-day administrative and operational functions. As a multi-talented problem solver, you will lend your expertise to execute, organise, and streamline the business's daily operations while focusing on efficiency, growth, and process improvement.

This is a predominantly remote role; however, you must be able to commute to Birmingham as you will be required to attend meetings and events.

Responsibilities include:

• Client support through following up with potential clients, arranging consultations, and ongoing client communication.
• Updating the client management system as needed, ensuring GDPR compliance.
• Scheduling academy and mastermind virtual and in-person events, coordinating and planning events.
• Collaborating and leading on project coordination with other team members and outside contractors, ensuring smooth project completion through effective communication (Monday.com).
• Daily, proactive inbox management, prioritising important communications.
• Calendar management for the Founder.
• Proactively managing and updating social media platforms, specifically LinkedIn and Instagram, to enhance the company's online presence, engage with the audience, and promote brand awareness.
• Making travel arrangements, including booking hotels and flights.
• Setting up email lists, updating, and sending out newsletters via the Kajabi website.
• Supporting with Keynote presentations and PowerPoint.
• Performing simple graphic updates in Canva.
• Setting up invoices inside Xero.
• Making basic updates to the website (Kajabi alongside the team).
• Completing occasional personal administrative tasks.
• Ensuring appropriate use of AI tools.
• Continuing to update policies and procedures.

Person Specification:

• Ability to take ownership of tasks and proactively think through what is needed to execute.
• Proven experience in social media management, specifically LinkedIn and Instagram.
• Understanding or willingness to learn GDPR compliance and data protection.
• Experience working with high-end, professional clients preferred.
• Solution-oriented with the ability to problem-solve.
• Efficiency-minded with an eye toward streamlining business processes.
• Interest in the sports, medical, or nutrition industry is a plus.
• Enjoys being the administrative overseer and operator in a business.
• Extremely organised and detail-oriented.
• Excellent communication skills.
• Forward-thinking, solution-focused, and able to prioritise according to changing needs.
• Online Business Manager qualification desirable or relevant alternative.
• At least 5 years of administrative experience.
• Reliable internet connection.
• Reliable and distraction-free work environment.
• Willingness to meet the Founder in the Birmingham office once or twice a month.
• Regular travel to Academy events.

This is an amazing opportunity to join a dynamic team and play a pivotal role in driving the success of the business, where your expertise and dedication will be valued and rewarded.

Salary: Up to £35,000 full-time equivalent, pro rata for part-time hours. Enjoy the flexibility of choosing your preferred days and hours to suit your schedule.

Lily Shippen – Experts in Executive Assistant Recruitment in Birmingham

Lily Shippen are experts in recruiting top business support and Human Resources talent, including Personal Assistants, Executive Assistants, Private PAs, and Office Managers, as well as Generalists, L&D, Recruitment (Experienced and Graduate), and HR Operations, on a temporary, permanent, and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles. Join a leading organisation in Birmingham and make a meaningful impact in the Health and Wellness industry!