Executive Assistant to CEO
Location: Birmingham (Hybrid Working)
Salary: Up to £45,000 per annum (DOE) plus benefits

A fantastic opportunity has arisen for an Executive Assistant to support the CEO of a reputable national organisation on a permanent basis. This role will require working 2-3 days a week from the Birmingham office, so the successful candidate must live within commuting distance from Solihull, Birmingham to be considered.

As Executive Assistant to the CEO, you’ll play a pivotal role, providing comprehensive, organisational, and strategic support to the CEO.

Key Responsibilities:

• Completing a broad variety of administrative tasks to support the CEO’s leadership, including:
  • Producing complex documents, reports, and presentations.
  • Collecting and preparing information for meetings.
  • Composing and preparing correspondence for internal and external purposes.
  • Processing and approving holiday requests, invoices, and expenses.
• Managing the CEO’s calendar, prioritising enquiries and requests, and making judgements and recommendations.
• Coordinating the CEO’s inbox, implementing prioritisation and discretion where required.
• Managing meeting cadence and associated governance, including creating agendas, scheduling meetings, distributing materials, and recording meeting minutes and actions.
• Ensuring the CEO is well-informed of upcoming commitments and responsibilities, with appropriate follow-up.
• Booking business travel, compiling itineraries, and managing schedules.
• Providing ad-hoc administrative support to members of the wider Executive team as needed.
• Acting as a gatekeeper, handling matters with discretion, confidentiality, and good judgement.
• Acting as a sounding board for the CEO and wider Executive team.
• Organising internal and external events as required.
• Supporting ad hoc projects as needed.

Person Specification:

• Minimum of 2 years' PA/EA experience at Board level.
• Discretion and trustworthiness when handling confidential information.
• Highly organised with excellent time management skills and attention to detail.
• Confidence, flexibility, and self-motivation.
• Proficiency in standard MS Office software packages and adaptability to learn company-specific systems.

Why Join?
This is a fantastic opportunity to support a down-to-earth and well-respected CEO in a hybrid working role.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We specialise in placing exceptional talent into roles such as Executive Assistants, Personal Assistants, Private PAs, Office Managers, and Chief of Staff positions.

Our expertise spans a variety of industries, including professional services, finance, creative, and more. We offer tailored recruitment solutions for temporary, permanent, and fixed-term contract roles across the UK, including Birmingham, London, Manchester, Leeds, and Bristol, as well as remote and international opportunities.

Whether you're looking for an Executive Assistant to provide high-level support, a PA to manage day-to-day operations, or an Office Manager to oversee your workspace, Lily Shippen connects businesses with skilled professionals to drive success.