Position: Executive Business Assistant / Executive Assistant (Full-Time, Permanent)
Location: London
Salary: Competitive, dependent on experience
Industry: Professional Services

Our client, a prestigious and fast-growing organisation based in London, is seeking a highly organised and proactive Executive Business Assistant/Executive Assistant to provide high-level support to senior executives. This is a fantastic opportunity for an experienced Executive Assistant to play a critical role in the business, working closely with leadership to manage operations and ensure the smooth running of day-to-day activities.

As the Executive Business Assistant, you will be responsible for managing complex diaries, coordinating key projects, and providing executive-level administrative support. This role is ideal for someone with experience in fast-paced environments, excellent organisational skills, and the ability to prioritise effectively.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, including diary management, scheduling meetings, and organising travel arrangements.
• Coordinate and manage internal and external meetings, ensuring that all documentation is prepared in advance.
• Act as the main point of contact for the executives, liaising with clients, stakeholders, and internal teams to ensure seamless communication.
• Handle project management tasks, ensuring deadlines are met and supporting the leadership team in executing strategic initiatives.
• Manage email correspondence, responding on behalf of the executives where necessary, and prioritising key tasks.
• Prepare reports, presentations, and documents as required by senior leadership.
• Support with event planning, including team-building events, corporate functions, and client-facing meetings.
• Assist in managing expenses, invoices, and ensuring accurate financial record-keeping for the executives.
• Work closely with other departments to support business operations and facilitate cross-team collaboration.

Skills and Experience:

• 3+ years of experience as an Executive Assistant or Business Assistant supporting senior executives, ideally within a professional services environment.
• Strong organisational skills, with the ability to multi-task and manage competing priorities.
• Excellent communication skills, both written and verbal, with the ability to liaise confidently with senior stakeholders and external partners.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• A proactive, solution-oriented approach with a high level of discretion and professionalism.
• Strong attention to detail and the ability to manage sensitive and confidential information.

Salary and Benefits:

• Competitive salary, dependent on experience.
• A comprehensive benefits package, including pension and private healthcare.
• Opportunities for career development and progression within the company.

If you are a driven and experienced Executive Business Assistant looking for a challenging and rewarding role within a dynamic organisation, apply today!

Lily Shippen – Leading Executive Assistant Recruitment in London

At Lily Shippen, we specialise in recruiting high-calibre Executive Assistants, Personal Assistants, Business Support professionals, and Office Managers across London and the UK. Our expert recruitment services cover temporary, permanent, and fixed-term contract roles, helping businesses find the right talent to support their growth.

With offices in London and Manchester, we provide comprehensive recruitment solutions for companies across the UK and internationally.