Executive Assistant to Managing Director – Gloucester

Are you a proactive Executive Assistant looking for your next challenge? We are recruiting for a highly organised Executive Assistant to support a dynamic Managing Director within a fast-growing business based in Gloucester. This is a fantastic opportunity to step into a pivotal role where you’ll have significant responsibility and the chance to grow within the organisation.

Key Responsibilities:

• Diary and inbox management for the Managing Director, ensuring efficient time management and prioritisation.
• Acting as the first point of contact for clients, suppliers, and key stakeholders, providing professional responses on behalf of the MD.
• Supporting communications and PR activities, including drafting emails, preparing presentations, and coordinating marketing efforts.
• Coordinating and attending meetings, preparing agendas, minuting meetings, and following up on action items.
• Managing key business reports, providing sales and operational insights to inform strategic decision-making.
• Handling the MD’s expenses and coordinating domestic and international travel arrangements (flights, accommodation, transport).
• Providing personal assistance, including property management, liaising with contractors, and managing personal insurances.
• Ensuring visa and travel documentation are in place for international trips.
• Supporting internal projects, driving process improvements, and assisting with event coordination, including attending conferences and client events.

Skills/Attributes:

• A highly proactive Executive Assistant with strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal and communication skills, able to build and maintain relationships at all levels.
• Previous experience as an Executive Assistant or in a senior administrative role.
• Confidence in supporting communications, marketing, and PR activities.
• Proficiency in Microsoft Office 
• A high level of discretion and professionalism, with experience handling confidential information.
• Adaptable, flexible, and willing to support a range of business activities.

Location & Working Hours:
This role is based in Gloucester, with a requirement to be in the office 3-4 days per week. Flexibility for remote working is available when needed.

Salary:
£35,000 - £42,000 per annum, depending on experience.

This is a unique opportunity to support a Managing Director within a growing business, with significant potential for career growth and development. If you are a highly organised Executive Assistant looking for your next step, we want to hear from you.

Apply now to join a leading company and take the next step in your Executive Assistant career.

Lily Shippen – Leading Executive Assistant, Personal Assistant, and Operations Manager Recruitment in London, Cheshire, and Manchester. Lily Shippen is recognised as one of the best recruitment agencies for Executive Assistant (EA), Personal Assistant (PA), and Operations Manager recruitment in London, Cheshire, and Manchester. We specialise in sourcing top business support professionals, including EAs, PAs, Receptionists, Private PAs, Office Managers, and Operations Managers. Additionally, we recruit Human Resources professionals across Generalist, L&D, Recruitment (both Experienced and Graduate), and HR Operations roles. Our recruitment solutions cover temporary, permanent, and fixed-term contract positions. From our offices in London and Manchester, we support clients nationwide, with expertise in filling international and remote roles. Whether you're looking for an Executive Assistant in London, a Personal Assistant in Cheshire, or an Operations Manager in Manchester, Lily Shippen is your go-to recruitment partner for finding top-tier talent.