Executive Assistant to CEO/Founder – Global Design Studio (1-Year Fixed Term Contract)
Location: London (with potential international travel)
Contract Type: 1-Year Fixed Term Contract, with potential for permanent conversion
Salary: £38,000 - £51,000 per annum (DOE)

A brilliant opportunity has arisen for an Executive Assistant to support the CEO/Founder of a prestigious global design studio. This is a newly created, high-level role that offers the chance to work closely with a visionary CEO, providing executive assistance and administrative support.

Based in the vibrant London studio, you will be at the heart of the company’s operations, coordinating complex tasks, managing dynamic schedules, and supporting a range of high-impact projects. This role is perfect for an experienced EA with a background in the creative or media industry who is excited to join an ambitious, inclusive, and collaborative team.

Key Responsibilities:

• Diary Management: Coordinate complex, frequently changing schedules and manage high-level communications.
• Communication Liaison: Act as the main conduit between the CEO, the wider business, clients, and key stakeholders.
• Email Management: Monitor, prioritise, and action emails as required.
• Travel Arrangements: Organise international and domestic travel, including detailed itineraries.
• Expense and Timesheet Processing: Manage business expenses and timesheet submissions.
• Presentation and Reporting: Produce presentation decks, collate information, and prepare reports for board meetings.
• Minute Taking: Attend key meetings, take minutes, and follow up on action points.
• Project Support: Assist on a range of initiatives, including DE&I, sustainability, and other business priorities.

Experience and Skills Required:

• Experience: 3+ years as an Executive Assistant, supporting a Founder, Director, or C-Suite executive.
• Organisation Skills: Exceptional ability to multitask and manage a high-volume, changeable workload.
• Communication Skills: Strong written and verbal communication, with experience in building key stakeholder relationships.
• Emotional Intelligence: High levels of emotional intelligence, flexibility, and adaptability.
• Technical Skills: Proficiency in Google Suite, Slack, CRMs, and other organisational software; InDesign experience is advantageous.
• Industry Background: Prior experience in a creative, media, or studio environment is highly desirable.

This role offers a competitive salary between £38,000 - £51,000 per annum (DOE), along with a comprehensive well-being package and time off in lieu. It’s an extraordinary opportunity to make a real impact in a successful, forward-thinking design studio.

Lily Shippen – Specialists in Executive Assistant Recruitment for Creative Industries Across the UK

Lily Shippen’s business support team are experts in recruiting high-calibre Executive Assistants, Personal Assistants, and business support professionals across creative and media sectors. With offices in London and Manchester, we provide tailored recruitment solutions for temporary, permanent, and fixed-term roles. Whether you're hiring an EA in London or a PA for an international project, Lily Shippen is your trusted partner for sourcing exceptional talent.