Executive Assistant – Fixed Term Contract
Location: City of London (Full-Time, Office Based)
Salary: Up to £60,000 pro rata (DOE)

We are currently recruiting an Executive Assistant to provide support to three members of the Senior Management Team, including the CEO and Deputy CEO. This is an ideal role for an individual who enjoys providing extensive and comprehensive support in a fast-paced and demanding environment.

In addition to your core Executive Assistant responsibilities, you will also oversee and manage the wider team of PAs across the firm.

This position is office-based in the City, with core hours of 9am-5pm.

Responsibilities:

• Extensive diary management, managing changing schedules and last-minute requests.
• Oversight of a team of Personal Assistants based in London.
• Acting as a gatekeeper and first point of contact for the senior leadership team.
• Preparing daily meeting packs and ensuring executives have all appropriate documents.
• Organising international travel, including flights, hotels, and transfers.
• Maintaining the contact database in Outlook.
• Formatting Word documents and preparing PowerPoint presentations.
• Processing expenses.
• Arranging conference calls.
• Supporting the Senior Management Team with specific projects and tasks.
• Organising key events and conferences.
• Managing various administrative tasks.

Skills and Experience:

• Experience in asset management, private equity, or investment management is desirable.
• Previous line management experience is desirable.
• Proven experience managing busy and changing diaries.
• Experience organising international travel.
• Excellent organisational and time management skills.
• Ability to multitask and prioritise effectively.
• Strong interpersonal skills with the ability to interact effectively with a range of people.
• Flexible, "can-do" attitude with a proactive approach.
• Comfortable using Outlook, Word, Excel, and PowerPoint.

Compensation and Benefits:

• Salary: Up to £60,000 pro rata (dependent on experience).
• Opportunity to support a dynamic senior leadership team in a prestigious organisation.
  

Lily Shippen is a leading business and executive support recruitment agency in the UK. We specialise in placing exceptional talent into roles such as Personal Assistants, Executive Assistants, Private PAs, Office Managers, and Chief of Staff positions.

Our expertise spans a variety of industries, including asset management, private equity, professional services, legal, and finance. We offer tailored recruitment solutions for temporary, permanent, and fixed-term contract roles across the UK, including London, Manchester, Birmingham, Leeds, and Bristol, as well as remote and international opportunities.

Whether you're looking for an EA to manage high-level operations, a PA to support a busy executive, or an Office Manager to oversee day-to-day activities, Lily Shippen connects businesses with skilled professionals to drive success.