Executive Assistant

Location: City of London
Contract: 1-Year Fixed Term (Office-based with one day working from home)
Salary: Up to £60,000 pro rata (DOE)

We are currently recruiting an Executive Assistant to provide support to three members of the Senior Management Team, including the CEO, at a prestigious firm in London. This is an ideal role for an individual who enjoys delivering extensive and comprehensive support in a fast-paced and demanding environment. Alongside your core Executive Assistant responsibilities, you will also oversee and manage a team of four Personal Assistants across the firm.

Responsibilities:

• Extensive Diary Management: Efficiently manage changing schedules and last-minute requests.
• Team Management: Supervise a team of four Personal Assistants based in London.
• Gatekeeping: Act as the first point of contact for the CEO and two additional Executives.
• Meeting Preparation: Prepare daily meeting packs for the CEO, ensuring all appropriate documents are available.
• Action Item Management: Prepare the Senior Management Team for meetings, highlighting and scheduling action items, and diarising follow-up tasks.
• Travel Coordination: Organise international travel, including roadshows, flights, hotels, and transfers.
• Document Formatting: Format Word documents and prepare PowerPoint presentations.
• Expense Processing: Handle the processing of expenses.
• Conference Call Coordination: Arrange conference calls across multiple time zones.
• Project Support: Assist the Senior Management Team with specific projects and tasks as needed.
• Event Organisation: Responsible for organising specific events, such as SMT and Managing Partner off-sites, and collaborating on key events like the annual Investor Event.
• Administrative Management: Manage various administrative tasks and work closely with the Chief of Staff to organise SMT-related meetings.

Skills and Experience:

• Management Experience: Previous management experience is desirable.
• Diary Management: Proven experience in managing busy and changing diaries.
• Travel Coordination: Experienced in organising international travel and visas.
• Organisational Skills: Excellent organisational and time management skills, with the ability to multi-task and prioritise effectively.
• Interpersonal Skills: Strong interpersonal skills, with the ability to interact effectively with a range of people.
• Proactive Attitude: A flexible ‘can do’ attitude, with a proactive approach to anticipating requirements.
• Technical Proficiency: Comfortable using Outlook, Word, Excel, and PowerPoint; familiarity with Concur and travel booking systems would be helpful.
• Industry Knowledge: Experience in Asset Management, Private Equity, or Investment Management is desirable.

This is a fantastic opportunity to make a significant impact within a supportive and professional environment in the heart of London.

Lily Shippen – Experts in Executive Assistant Recruitment

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration, and business support talent, including Personal Assistants, Executive Assistants, Private PAs, and Office Managers, on a temporary, permanent, and fixed-term contract basis. We work with clients across the United Kingdom, with offices in London and Manchester, as well as servicing international and remote roles.