Executive Assistant to CEO – Global Communications Business (10-Month Fixed Term Contract)
Location: London, Hybrid (3 days a week in office; remote when CEO is travelling)
Salary: £55,000 - £60,000 per annum (DOE)
Contract Duration: 10-month fixed term
A fabulous opportunity has arisen for an exceptional Executive Assistant to support the CEO of a global communications business. This role will involve managing complex schedules, organising high-profile meetings, coordinating travel arrangements, and playing a key role in various company events. Perfectly suited for an Executive Assistant with exceptional organisational skills and a proactive approach, this position requires a blend of administrative expertise and the ability to build strong relationships with a global team.
Key Responsibilities:
- Diary and Schedule Management: Manage the CEO's calendar, scheduling across time zones and coordinating all meeting logistics.
- Meeting Coordination: Arrange regular management and board meetings, company-wide sessions, and strategic planning discussions. Assist with agendas, prepare materials, take minutes, and compile meeting summaries.
- Travel Arrangements: Coordinate complex travel logistics, including flights, accommodation, visas, and transportation.
- Performance Management Support: Track review and probation processes for the CEO, Head of Global Operations, and other designated reports, arranging related meetings and documentation.
- Confidential Administration: Handle confidential information, assist with private matters, and maintain a strict level of discretion.
- Report and Presentation Preparation: Produce and edit presentations, reports, and correspondence for business meetings.
- Social Committee Leadership: Chair the Social Committee, planning and executing internal and external events, including wellness, social, and charitable initiatives.
- On-Site Support: Provide assistance at headquarters or other destinations as required for key business meetings and events.
Person Specification:
- Experience: Minimum of 5 years in a similar Executive Assistant role.
- Attention to Detail: Highly organised with exceptional attention to detail.
- Communication Skills: Excellent written and verbal communication abilities.
- Technical Proficiency: Advanced IT skills, including presentation software.
- Professionalism and Discretion: Demonstrates a high level of confidentiality and professionalism in a fast-paced environment.
- Flexibility: Able to work flexibly, including some travel, to meet the demands of the role.
This exciting 10-month contract offers a rare opportunity to work closely with a CEO in a leading global business, providing valuable support across multiple areas. If you’re an organised, proactive professional ready to bring your expertise to a dynamic environment, we’d love to hear from you.
Lily Shippen – Specialists in Executive Assistant Recruitment for Global Businesses Across the UK
Lily Shippen’s business support team are experts in connecting skilled Executive Assistants, Personal Assistants, and other business support professionals with leading organisations. With offices in London and Manchester, we offer recruitment solutions for temporary, permanent, and fixed-term roles across various sectors. Whether you're hiring an EA in London or Manchester, Lily Shippen is your trusted partner for sourcing exceptional talent.