Position: Executive Assistant to Senior Partner (Full-Time, Permanent)
Location: London
Salary: Competitive
Industry: Legal Services

A fantastic opportunity has arisen for an experienced Executive Assistant to support the Senior Partner of a prestigious law firm. This role requires working closely with the Senior Partner to ensure the effective management of day-to-day activities, while also providing strategic and administrative support across the firm.

Key Responsibilities:

• Diary management: Handling a complex diary with conflicting priorities, scheduling internal and external meetings.
• Managing inbox email: Organising and filing emails within the firm's Document Management System (DMS).
• Assisting with document preparation, including typing up handwritten amendments, drafting reports, and producing supporting materials.
• Organising meetings, taking minutes, and circulating action points.
• Managing travel arrangements: Organising flights, accommodation, and logistics.
• Supporting board meetings and corporate team meetings, preparing agendas, minuting actions, and tracking follow-up tasks.
• Liaising with internal and external clients: Acting as a point of contact for both internal partners and external clients, ensuring effective communication and timely responses.
• Assisting with business development and marketing activities, including attending events and maintaining the firm's CRM system.
• Providing project support and assisting with strategic initiatives as required.
• Line management of administrative staff, mentoring and supporting their development.

Skills and Experience Required:

• Minimum of 5 years' experience as an Executive Assistant, preferably within professional services or legal environments.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel).
• Excellent communication skills, both written and verbal.
• Proven ability to manage confidential information and work autonomously.
• Strong organisational skills, with a keen eye for detail and the ability to prioritise effectively.
• Proactive attitude with a positive outlook and the ability to anticipate future needs.

Client Management:

• Manage communications with high net worth individuals, business owners, and professionals (accountants, financial advisers, etc.).
• Build strong relationships with clients and ensure the Senior Partner’s time is managed effectively to meet client needs.

Business Development & Marketing:

• Record all business development activities in the CRM system and diary.
• Organise events, seminars, and client meetings, coordinating marketing activities to promote the firm.

Personal Qualities:

• The Senior Partner is calm, professional, and receptive to new ideas. They value a proactive EA who can manage a demanding schedule, build strong relationships, and anticipate their needs.

Lily Shippen specialises in recruiting top business support and Human Resources talent, including Executive Assistants, Personal Assistants, Office Managers, and Chief of Staff roles. We provide expert recruitment services for Executive Assistant roles in London, Manchester, and Cheshire, as well as Personal Assistants, Office Managers, and Operations Managers across the UK. Our services also include HR roles such as Generalists, Learning & Development (L&D), and Recruitment specialists for companies looking to hire in London, Manchester, Cheshire, and beyond, including international and remote positions.