Executive Assistant – Temp to Perm
Location: London (1 day per week working from home)
Salary: Up to £50,000 per annum (DOE) plus benefits and bonus

A brilliant opportunity has arisen for an Executive Assistant to join the London office of a reputable property company on a temp-to-perm basis.

This company prides itself on valuing its employees, fostering a fantastic culture, and maintaining a very low turnover of staff. They have recently received a Great Place to Work UK accreditation, reflecting their commitment to a positive and supportive workplace.

You will provide first-class, proactive support to the Legal & Commercial Director, Finance Director, and the wider Legal Team. This role is ideal for a highly experienced Executive Assistant with a strong background in board-level or senior PA support, excellent attention to detail, and a proactive, can-do attitude.

Key Responsibilities:

• Acting as a right hand to the Legal & Commercial Director, supporting the leadership of the Legal function, including full delegated diary management.
• Building a close, trusted working relationship to ensure visibility of incoming mail and prompt action.
• Liaising with parent company Legal, Commercial, Insurance, and CoSec teams on live matters.
• Preparing Board reports and PowerPoint presentations.
• Managing the shared legal mailbox, maintaining an organised filing structure, and removing duplicates.
• Acting as a liaison between the in-house Legal Team and various internal teams and external legal firms.
• Overseeing administrative tasks such as diary management, meeting scheduling, room bookings, travel arrangements, expense management, and document preparation.
• Supporting systems used by the Legal Team to monitor budgets, performance, and protocols, and identifying areas for improvement.
• Providing occasional backup support for front-of-house duties, including incoming calls, visitor arrivals, and meeting room setups.
• Troubleshooting meeting room connectivity and IT queries in the absence of the Client Services Coordinator.
• Updating and maintaining the electronic legal filing system.
• Promoting modern methods of working to enhance efficiency within the team.
• Assisting with ad hoc tasks as required.

Person Specification:

• Excellent knowledge of Microsoft Office 365 Suite.
• Proactive and able to work autonomously while using initiative.
• Collaborative team player with a professional and approachable personality.
• Strong organisational skills and the ability to remain calm under pressure.
• Proven experience supporting at a senior level.
• Exceptional communication skills, with the ability to liaise assertively and professionally across varying seniorities.
• Previous experience in property or legal environments is desirable.
• Experience producing and collating lengthy documents.
• Familiarity with document management systems is a plus.
• A keenness to grow and develop the role as the company evolves.

Why Apply?
This is a fantastic opportunity to join a respected property company with a fantastic culture and a commitment to employee well-being. You will gain valuable experience supporting senior leaders in a dynamic and collaborative environment.

Salary and Benefits:

• Up to £50,000 per annum (dependent on experience).
• Benefits and bonus package.
• Hybrid working (1 day per week from home).

Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit a broad range of HR positions and connect businesses with exceptional talent. Our expertise extends to secretarial recruitment, ensuring you can hire a Personal Assistant with the skills needed to drive your business forward. We recruit for various roles, including Executive Assistants, Personal Assistants, Private PAs, Office Managers, and Chief of Staff positions, as well as supporting founders, businesses, celebrities, and private households.

Our recruitment services span HR roles across the UK, including London, Manchester, Birmingham, Leeds, and Bristol. Whether you're looking for temporary, permanent, or fixed-term contracts, we help you find the right fit for your business. We also offer a virtual assistant service and recruit for Chief of Staff positions across multiple locations.