Executive Assistant to the CEO (London) – Fast-Growth Global Tech Firm | Salary: £55,000 - £65,000

Fast growth global tech firm is urgently looking for an experienced EA to join the CEO's Office of a fast-paced, scale-up FinTech business in London. The Executive Assistant is a critical role within the Office of the CEO and will work alongside the Chief of Staff and the Founder's Associate. The ideal candidate will be highly self-motivated and solutions-oriented, have experience dealing with Board and C-level executives, and be capable of managing their workload while prioritising tasks in a fast-paced, deadline-driven corporate environment.

Flexibility around working hours is a key factor for this position, and the successful EA will be required to support the CEO's work requests outside of standard core hours.

Key Responsibilities:

• Be a primary point of contact and conduit of information between the CEO & Co-Founder, his executive team, company employees, clients, and other external partners.
• Manage the CEO & Co-Founder’s diary, arrange their daily schedule, and prioritise calendar conflicts across complex and often competing priorities in multiple time zones.
• Be a proactive partner with the CEO Office team to optimise the administrative management of the CEO & Co-Founder.
• Ensure processes and outcomes are optimised across all areas of the CEO’s life, including business, family, travel, etc.
• Support cross-company logistics, such as team calls, offsites, and more.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Manage extensive and complex travel on a global scale.
• Prepare internal and external corporate documents, including assembling packs/presentations and taking minutes during meetings.
• Maintain an organised filing system of electronic documents.
• Help develop a strong working culture across all executive support staff at the company (be a peer leader).
• Be discreet, as you will have access to extremely confidential information.

Skills and Experience Required:

• Several years’ experience as an Executive Assistant, ideally in a Founder-led scale-up space, reporting directly to C-level.
• Expert user of Microsoft Office applications (including Word, Excel, PowerPoint, and Outlook) and project management skills.
• Outstanding organisational, time management, and problem-solving skills, with impeccable multi-tasking abilities.
• Exceptionally detail-oriented.
• Exceptional interpersonal skills – oral and written.
• A calm, friendly, and professional demeanour, with the ability to work cross-culturally.

Salary for this role is £55,000 - £65,000 (DOE).

Lily Shippen is a leading business and executive support recruitment agency in London, specialising in EA recruitment and PA agency services. We connect businesses with exceptional talent, including Executive Assistants, Office Managers, and Chief of Staff positions. Our expertise also extends to secretarial recruitment, enabling you to hire a Personal Assistant that fits your needs. We support recruitment for founders, businesses, celebrities, and private roles, with services covering HR roles across the UK, including Manchester, Birmingham, Liverpool, and Leeds. Whether you’re looking for temporary, permanent, or fixed-term contracts, we provide tailored solutions to find the right fit for your organisation.