Executive PA to ESG Co-Head (Permanent) – Global Law Firm | Salary: £53,000 - £58,000

A fabulous opportunity has arisen for an experienced, ambassadorial Executive PA to support the ESG Co-Head and other senior Executives of a global law firm. This is a highly ambassadorial role that requires adaptability and an outstanding client service mindset. You’ll be responsible for organising global meetings and events, acting as a liaison point for clients and colleagues, compiling reports, creating presentations, and being a champion for process change.

The company culture is professional and collaborative, with a hybrid working model of three days in the office and two working from home.

Responsibilities include:

• Regular meetings with stakeholders to discuss actions, priorities, expectations, and future planning.
• Comprehensive and proactive diary and travel management, anticipating future demands and actions required, using knowledge and initiative to resolve conflicts.
• Coordinating, organising, and planning global meetings and events.
• Managing workflow, delegating, and owning transactional activity to a successful conclusion.
• Acting as a liaison point for clients and colleagues.
• Project management and compiling reports.
• Assisting with client queries during stakeholder absences, mailbox management, and actioning as necessary.
• Drafting replies to incoming internal and external correspondence.
• Preparing and submitting expenses.

Skills and experience:

• Minimum 3-5 years of previous experience working in a comparable role, ideally within the professional services sector.
• Experience/knowledge of ESG.
• Advanced knowledge of the Microsoft Office suite.
• High attention to detail.
• Ability to handle and prioritise tasks for multiple stakeholders based on business criticality and time-sensitivity.
• A strong work ethic and commitment to meeting deadlines, responding quickly while managing expectations of clients and stakeholders.
• Ability to work under pressure while adapting to changing needs and priorities.
• Demonstrated initiative and ownership of tasks.
• Excellent communication, organisation, and interpersonal skills.
• Strong relationship-building abilities with external clients and internal stakeholders across all levels.

This role offers a salary of £53,000 - £58,000 per annum (DOE), plus a discretionary bonus and excellent benefits.

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration, and business support talent, including Personal Assistants, Executive Assistants, Office Managers, and Chief of Staff roles. We recruit roles in London, Manchester, Salford, Leeds, Birmingham, Liverpool, Bristol, Sheffield, and beyond. Our recruitment services also encompass a broad range of HR positions, ensuring that whether you’re looking to hire an Executive Assistant or an Office Manager, Lily Shippen is your trusted partner in finding top-tier talent.