Executive Assistant to Executive Leadership Team – Global Sporting Business | Salary: £49,000

Executive Assistant required to support a senior member of the Executive Leadership team of this global, high-profile sporting business.

The ideal candidate must be a confident gatekeeper who is professional, diligent, flexible, and dedicated in their approach to work. This role requires strong diary coordination, email management, and effective day-to-day task management, including some personal tasks.

Responsibilities:

• Administration of international travel and other logistical arrangements, including handling visa applications, passport renewals, flights, cars, hotels, and restaurant bookings.
• Managing and rearranging constantly changing schedules, flights, and bookings while being cost-effective.
• Coordination of visits from clients, partners, and VIP guests.
• Full diary and in-depth inbox management in Outlook, including drafting responses, recommending actions to be taken, and filtering to appropriate people.
• Provide extensive support to the Head of Office Operations on various projects and initiatives.
• Work closely with other EAs/PAs, especially in the Executive Leadership team and London office.
• Meeting and greeting key clients, setting up meeting rooms, and ensuring guest hospitality.
• Building strong relationships with internal and external stakeholders.
• General administration, including expenses management (using Concur software).
• Preparing and understanding decks, meeting notes, and protocols to confidently prepare the CEO prior to meetings.
• Raising purchase orders and processing invoices.
• Event management and support.
• Ad hoc general requests and errands (both business and personal, on and off-site).

Skills and Experience:

• Strong organisational skills and the ability to manage multiple tasks and deadlines.
• Trustworthy with integrity, capable of handling extremely confidential information without disclosure.
• An avid team player, capable of project managing a team with a wide range of characters and personal preferences.
• Excellent people skills, able to build strong relationships at all levels.
• A professional manner and excellent organisational skills.
• Strong Microsoft Office skills, particularly Outlook, Word, PowerPoint, and ideally Excel.
• Impressive attention to detail in all areas.
• Flexible approach in attitude to work and hours (able to adjust to various time zones when required).

Preferred Competencies and Attributes:

• Interested in sport.
• Minimum of 3 years’ experience in diary, email inbox, and international travel coordination.
• Strong project management background.
• Wide knowledge of top hotels, restaurants, and social venues in London.

This is a unique opportunity for an experienced Executive Assistant looking for a dynamic, fast-moving, and creative business. Ideal for someone who can be flexible with their priorities and attitude to handle consistent changes with poise and who remains calm under pressure with a quick-thinking nature.

Location: Based in London with regular travel to/from their club outside of London.

This role will pay £49,000 plus excellent benefits.

Lily Shippen is a leading business and executive support recruitment agency recruiting roles in London and across the UK. As a top recruitment agency, we specialise in EA recruitment and PA recruitment services, connecting businesses with exceptional talent. Our expertise extends to secretarial recruitment, ensuring you can find the right Personal Assistant with the skills needed to support your CEO effectively. We recruit for various roles, including Executive Assistants, Office Managers, and Chief of Staff positions, as well as supporting founders, businesses, celebrities, and private roles. Our recruitment services also cover a broad range of HR positions, helping you find the right fit for your organisation.