Executive Assistant to Finance & HR Team – Private Equity Firm | Salary: Up to £55,000

A highly organised and efficient Executive Assistant is required to support a senior team of executives from the HR and finance functions of a leading private equity firm based in the West End. Working closely with four to five senior individuals from their dynamic Finance & HR teams, your contribution plays a critical and valuable part in the smooth running of the business.

Responsibilities

• Comprehensive diary management, calls, meetings, travel, and heavy daily scheduling with high volume changes; corresponding meeting room bookings, preparing any relevant documents and supporting packs.
• Regular liaison with international offices (meeting room bookings, catering set up, taxis, etc.).
• Domestic and international scheduling of meetings, including associated travel for team offsites as required.
• Logging of all travel for the team.
• Expense management.

Required Skills & Experience

• Minimum of five years PA/EA experience ideally gained from financial or professional services.
• Experience of working with highly confidential information.
• Highly flexible and personable.
• Demonstrates high emotional intelligence.
• Exceptional organisational skills with proven experience in scheduling and logistics management.
• Discreet, composed, and confident in dealings with internal and external parties.
• Proven ability to multi-task under pressure, maintaining existing activity while delivering to shifting deadlines.
• Process-driven, with excellent time management skills.
• Excellent communication skills (written and verbal).
• Thrives in a hands-on, collaborative environment.
• Creative problem solver, enthusiastic colleague, and team-oriented.
• Strong knowledge of Microsoft Office including Outlook, PowerPoint, Word, and Excel.

This is a highly regarded business very much in growth mode. There’s never been a better time to join this quality-driven, collaborative, and inclusive firm. Offering an excellent range of benefits including hybrid working, free breakfast and lunch on office-based days, 28 days holiday, and a discretionary bonus, this is an ideal role for a driven, quality lead, highly organised and capable individual who is looking for pace, responsibility, and variety.

Lily Shippen is a leading business and executive support recruitment agency recruiting roles in the West End. We specialise in EA recruitment and PA recruitment services, connecting businesses with exceptional talent. Our expertise extends to secretarial recruitment, ensuring you can hire an Executive Assistant with the skills needed to drive your business forward.

We recruit for various roles, including Personal Assistants, Office Managers, and Chief of Staff positions, as well as supporting founders, businesses, celebrities, and private roles. Our recruitment services also span HR roles across the UK, including London, Manchester, Leeds, Birmingham, Liverpool, Bristol, and Sheffield. Whether you’re looking for temporary, permanent, or fixed-term contracts, we help you find the right fit for your business.